Academic Year 2023/24

• • before registering your subjects we ask you to please check the prerequisite chart for your own course so you know beforehand which subjects you are able to register and which subjects you can’t (not even with a request).

  https://semmelweis.hu/etk/en/training-program-documents/
  password: 20172020

  • check the Prerequisite charts/Your own starting year/Your own program – with the help of these documents and your Neptun you should be able to check your progress and what subjects you are missing or can register to in the current semester. Please note that it’s not the Secretariat’s job to do it for you. Try and be prepared for your next semester for your own sake.
  • in case there are no more places on a course when you are registering your subjects send your request for raising the limits to the responsible department – the Secretariat still cannot raise limits. (Website/Departments – you should be able to find their contact there.)
  • when registering for subjects please keep to the subjects that you have to fulfill in your current semester, or the ones you are missing from previous semesters. Don’t take away the places from upper year students who are on schedule and can proceed with their studies.

  If you register for a subject for the first time	choose normal course
  If you need to retake a course, and you already have a signature (see below)	choose CV course
  If you need to retake a course, but your signature is rejected	choose normal course again
  If you need to retake a course, and you already took 3 exams that you failed	choose an FM course

  What is the difference between CV or FM course registration?

  CV course is NOT considered as a new subject registration, it is just an exam retake course, where you do not need to go to classes again. However, you can only use your remaining exam options. For one normal course you can have 3 exam options. If you do not use all 3 during the normal subject registration, you can use the remaining number of exam options in the CV course. (If you have used one exam for the normal course, than you have 2 exam options remaining for the CV course.)

  FM course is considered as a new subject registration, just like a normal course, but you do not need to go to classes again. In this case you have 3 exam options.

  Useful links:

  At Neptun/Studies/Curriculum: you can check which subjects you have fulfilled and the result, and you can also see the number of subject registration(s).

  At Neptun/Subjects/Registered subjects/List the requested term: This will list all your subjects for the semester and gives you the option to check your subject details and results (at + menu).

  At Exams/Taken exams/List the requested term: at + menu you can check exam details and previous exams. At previous exams you can check if you appeared/not appeared at the previous exams (just to be able to calculate with the missed exam fee and to decide if you need to take a CV/FM course).

  The student status needs to be terminated after:

  • having 3 subject registrations (normal+FM+FM OR normal/normal/FM or normal/normal/normal, CV courses do not count as subject registrations) OR

  Uncertified missed exam chances count as failed exams.

Payment deadline is August 27, 2023.

Students have one month (counted from the first day of the semester) for paying the tuition fee of the given semester without penalty: till September 29, 2023.

Please note that students cannot get a student certificate, a valid insurance or validation of their student card until their tuition fee is completely settled. Please note that until you do not pay the tuition fee, you cannot turn in request for study issues either (subject registration, missing grade etc.).

After September 29, 2023 – the tuition fee can be paid with a default penalty of 500 EUR. The penalty is applicable if the debt exceeds 200 EUR.

The latest deadline for paying the tuition fee and penalty is the last day of the study period: December 08, 2023.

Please note that students cannot register for any exam until their tuition fee plus penalty are completely settled.

If the above final deadline is missed, i.e. the tuition fee plus penalty are not settled by the end of the study period, the tuition fee for the current semester can no longer be paid, student’s status will remain active, but every signature acquired and every grade earned by the student during the semester will be deleted. The student’s status remains active means that the debt remains to be made up before the registration to any other active semesters. The status cannot be changed to passive after the end of the teaching term, and the tuition fee of an active semester cannot be remitted.

The student is unable to register for a new active semester until the debt has been settled in full.

In case you have an unfulfilled payment item in your Neptun after the official deadlines are up then the Foreign Students’ Secretariat will forward your case to the University’s Legal Department who are responsible for debt collection (missing tuition fee or missing HUF fees).

What can you do if you have any problem with the payment?

Students can turn in request for two type of allowances:

• request asking for tuition fee payment delay
• request asking for installment payment

If necessary, you can turn in these two type of request to the Foreign Students Secretariat latest till August 20, 2023.

The required form is available under FORMS on the Faculty’s website (Request for tuition fee allowances).

In the payment request please indicate the followings:

• in case of delayed payment: the deadline you will be able to make the payment
• in case of installment payment: the deadlines of each installment payment and the installment amounts (how many EUR/installment). Please note that in case of installment payment request you need to attach social status certificate.

Summary

• Payment is acceptable without penalty: till September 29, 2023.

BUT students CANNOT get a student certificate, a valid insurance or validation of their student card until their tuition fee is completely settled.

• Payment is acceptable with penalty (500 EUR): till December 08, 2023.

BUT students CANNOT get a student certificate, a valid insurance or validation of their student card until their tuition fee is completely settled.

AND

Students cannot register for any exam until their tuition fee plus penalty are completely settled.

• Deadline to turn in request (delay or installment): August 20, 2023.

Please note that in case of installment payment request you need to attach social status certificate.

Tuition fee payment should be made in EUR with bank transfer to the following bank account. Please remember that the tuition fee payment process is done in 2 steps:

1. You transfer your tuition fee to the University’s summary account:
   Account name: Semmelweis University
   Bank name: OTP Bank Nyrt.
   Bank address: 16. Nádor Street, H-1051 Budapest, Hungary (1051 Budapest, Nádor utca 16., Hungary)

Bank account name: EUR summary invoice
Number: 11763842-00882880
Currency: EUR
IBAN number: HU11117638420088288000000000
SWIFT (BIC) code: OTPVHUHB

When transferring your tuition fee please write your Neptun code into the description in the following format: NK-ABC123 (in which ABC123 stands for your OWN Neptun code, please change it to that). You can also indicate your name there.

2. You link your active payment item (active tuition fee) and your free balance on the summary invoice in the Neptun:

• go to Neptun/Finances/Payment – choose the payment item that indicates your tuition fee for the semester.
• select the active item and choose the option Pay in.
• at this point the Neptun should take you to the next page where you have to choose to pay your active item by the summary invoice (the only possible option).
• your previously transferred money which was on the summary invoice is now linked to your active fee, making it possible to fulfill your payment item.
• you can pay your tuition fee from the summary invoice only in one amount, meaning you have to have the whole amount of your tuition fee (or more) on the summary invoice to fulfill your active payment item.

Please note that it’s not enough that you just transfer the money to the University’s summary account, you have to go to your Neptun and do the 2nd step of the process (linking your free balance on the account to your active payment item) and actually pay in your tuition fee.

Please note that a tuition fee payment can be considered as fulfilled when it arrives to the University’s account and sometimes money transfer takes 1-3 days. Please calculate with these details before starting the transfer. When transferring money please always make sure you’re the one paying for the transfer fee, as they will charge it from your paid amount otherwise.

1. Please check the following personal data in your Neptun and in case you find it incorrect or missing please let us know so we can refresh it.

•  Hungarian address (ZIP code, street name, house number, floor, door)
• mobile phone number
• valid passport and residence permit (along with the issue and expiry dates!)

Please note that according to the Study and Examination Regulations you are obliged to note us on any changes in your personal data within 8 days.

2. According to the Rector’s Directive nr.: R/2/2022. (VII.21.), there were changes on how you can get exemption from the PE classes. There was information sent out via Neptun on December 20, 2022 by the name: Guidance on how to apply for exemption from physical education

Please remember that you have to apply for the exemption and upload your documents between January 10 – 12, 2023, according to the criteria sent in the Neptun message:

•  If the condition is not permanent, it must not be older than 1 year,
• Written in Hungarian or English, typed (not handwritten!),
• It should contain the student’s details, the doctor’s diagnosis, therapy (if any), the scope (full/partial) and duration of the exemption.

You can also find more information here:

Rectorial Instruction No. R/2/2022. (VII.21.) →

Exemption from P.E. lessons →

Sign in to STEFI →