Semmelweis University Organizational and Operational Regulations
– Part III. Student Standards –
Chapter III.2. Study and Examination Regulations
6. Course Registration
Article 22 [Rules regarding Course Registration]
(1) Course registration consists of
- an optional preferential subject registration period and
- the regular course registration period including
ba) the period of registration to compulsory subjects,
bb) the period of registration to optional subjects
bc) and elective subjects.
(2) Subject and course registration periods should be organized in several stages over time while the load-bearing capacity of NEPTUN should be taken into account.
(3) The students may register for compulsory, obligatory and elective courses until midnight of the last workday before the beginning of the study period in respect to the prerequisite system of the subjects.
(4) The preferential subject and course registration period begins no sooner than 12 hours before the beginning of the regular subject and course registration period for compulsory subjects.
(5) The timing, the circle of eligible students and appropriate reasons for a preferential subject registration period – in cases not detailed in the university regulations – are determined by the Vice-Rector for Educational Affairs. The Vice-Rector notifies the Registrar’s Office at least eight days before the beginning of the period, and the Registrar’s Office ensures that the requirements in NEPTUN are met. A preferential subject registration period cannot be installed in the lack of such notification.
(6) Students register for the given subject assuming that their registration to the courses required to complete the given subject will be accepted. Registration to all types of courses required to complete a subject occurs simultaneously. The student’s registration is accepted if the student has fulfilled their prerequisite obligations and the course has not reached its registration limit. The student may withdraw their registration for a course and may register for another course by the end of the subject registration period.
(7) The student receives an automatic notification of the fact that they have registered for a course in NEPTUN. The Registrar’s Office closes the course registration and disables the possibility for addition or modification in NEPTUN on the first working day after the subject registration period and thus the timetable for the student’s current semester becomes final. The student receives an email notification via NEPTUN within one working day after the closing of the course registration period urging them to check their course registrations.
(8) Students may object to their course registration data stored in the records within five days after the end of the course registration period. The application may be submitted in person at the Registrar’s Office or by email. The Registrar’s Office modifies the student’s registration to a course in case of a substantiated modification request. The head of the Registrar’s Office processes the objection request in a way that if the request is accepted, the Registrar’s Office may make the change within 8 days after the end of the course registration period. The student may withdraw their course registrations upon payment of a late fee by the third week of the study period.
(9) In case of sequential multi-semester subjects, if the student has obtained the signature of the subject in the previous semester but was unable to meet the examination requirements, their registration to the subject’s upcoming course in the following semester may be permitted by the Studies and Examinations Committee by the end of the course registration period, on the basis of the approval of the head of the educational-research unit that is responsible for the course. However, the student may only obtain the examination grade of the course in the current semester after obtaining the credits of the given subject’s courses for the previous semester.
(10) If the student was unable to register for a course due to a reason that is attributable to the university, the educational-research unit or the instructor, the student shall be allowed to register for the course according to their original decision or to a course that can be fitted to their timetable. This is only possible until the end of the third week of the study period.
(11) The student is obliged to apply for courses corresponding to his own study group.
(12) It is only possible to deviate from paragraph (11) – excluding the provision specified in paragraph (13) – with the approval of the competent educational-research unit, and only in justified exceptional cases, with the permission of the Studies and Examinations Committee.
(13) In the case of students with the same course of study, no more than 2 students may exchange applications for a study group different from theirs, only if the exchange is permitted by the Registrar’s Office for both students concerned.
(14) Those students who are foreseeably undertaking a part of their studies abroad and for whom only certain shifts are suitable may receive preference in the course registration period if they attach the appropriate certificates (learning agreement, letter of intent from the host institution, certificate from the organization having an agreement of cooperation with the university).
(15) The condition for the student’s registration for the course(s) related to their activities in the Students’ Scientific Association (Hungarian abbreviation: TDK) is the student’s inclusion in the Students’ Scientific Association Register, and this information shall be indicated in the appropriate field in NEPTUN. Registrations to Students’ Scientific Association-related courses by those students who are not recorded in the Students’ Scientific Association Register shall be deleted. Registrations of those Students’ Scientific Association-students whose performance meets the requirements defined in the Students’ Scientific Association’s Operational Regulations are modified to a course of higher credit value retrospectively by the Registrar’s Office at the initiative of the Students’ Scientific Association Office and the person responsible for the Students’ Scientific Association at the given Faculty.