Staff mobility for research

Application Requirements

Applications can be submitted continuously in accordance with the institution’s specified conditions, until the available funding is exhausted.

Eligibility Criteria: 

• The applicant must be a Hungarian citizen (or hold a permanent residence permit or refugee status in Hungary).
• Must be employed full-time or part-time by Semmelweis University.
• Must be actively engaged in research, teaching, or scientific work at Semmelweis University.
• Mobility must be supported by the applicant’s direct supervisor.
• The planned mobility activities must align with the university’s internationalization strategy.
• The applicant must possess the required language skills for participation in the program.
• The proposed program in the application must align with the goals of the organizational unit and the university leadership.
• The applicant is responsible for arranging accommodation abroad and organizing their travel to and from the destination.
• Mobility activities must take place between 1 June 2024 and 31 August 2025.
• The application must meet the conditions outlined in the current Implementation Guidelines of the Pannonia Scholarship Program.

Mobility Destinations 

The Pannonia Scholarship Program offers opportunities for travel not only within Europe but to nearly any country worldwide, including Asia, the Americas, and even Africa! Host institutions can include not only higher education institutions but also companies and enterprises in the participating countries.

1st group of countries

Andorra, Australia, Austria, Belgium, Cook Islands, Denmark, East Timor, United States, United Kingdom, Faroe Islands, Fiji, Finland, France, Hongkong, Iceland, Israel, Japan, Canada, Liechtenstein, Luxembourg, Kiribati, Macau, Monaco, Germany, Marshall Islands, Micronesia, Nauru, Niue, Norway, Netherlands, Palau, Papua New Guinea, Ireland, San Marino, Samoa, Solomon Islands, Switzerland, Sweden, Singapore, Tonga, Taiwan, Tuvalu, South-Korea, New-Zealand, Vanuatu

2nd group of countries

Afghanistan, Armenia, Bangladesh, Belarus, Bhutan, Bosnia and Herzegovina, Bulgaria, Cyprus, Czech Republic, Estonia, North-Macedonia, Georgia, Greece, Croatia, Italy, Iraq, Cambodia, China, Kyrgyzstan, Kosovo, Laos, Latvia, Lithuania, Poland, Hungary, Maldives, Malta, Moldova, Montenegro, Nepal, Russia, Pakistan, Portugal, Romania, Sri Lanka, Spain, Serbia, Syria, Slovakia, Slovenia, Tajikistan, Turkmenistan, Ukraine, Uzbekistan, Myanmar, Yemen

3rd group of countries

Azerbaijan, Albania, Algeria, Angola, Antigua and Barbuda, Argentina, The Bahamas, Bahrain, Barbados, Belize, Benin, Bolivia, Botswana, Brunei, Brazil, Burkina Faso, Burundi, Cameroon, Cape Verde, Central African Republic, Chad, Chile, Comoro Islands, Costa Rica, Cuba, Democratic Republic of the Congo, Djibouti, Dominica, Dominican Republic, Ecuador, El Salvador, Equatorial Guinea, Eritrea, Ethiopia, Gabon, The Gambia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Ivory Coast, Jamaica, Kenya, Kuwait, Lesotho, Republic of Liberia, Republic of the Kongo, Madagascar, Malawi, Mali, Mauritania, Mauritius, Mozambique, Nicaragua, Niger, Palestine, Panama, Paraguay, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Senegal, Seychelles, Sierra Leone, Somalia, South-Africa, South Sudan, Sudan, Suriname, Swaziland, Tanzania, Togo, Trinidad and Tobago, Uganda, Uruguay, United Arab Emirates, Egypt, The Philippines, India, Indonesia, Iran, Jordan, Qatar, Kazakhstan, Columbia, Lebanon, Libya, Malajsia, Morocco, Mexico, Mongolia, Namibia, Nigeria, Oman, Peru, Saudi Arabia, Thailand, Tunisia, Turkey, Venezuela, Vietnam, Zambia, Zimbabwe

Amount of Support

The support for participant mobility involves scholarships provided to participants, which do not necessarily cover all expenses incurred by the travellers. Scholarship recipients are not required to provide a detailed account of the scholarship amounts received. 

• Within Europe: minimum 2 days, maximum 14 days
• Outside Europe: minimum 2 days, maximum 21 days
• Under the general mobility program, participants (faculty and staff) may receive subsistence support for up to 2 additional travel days, subject to institutional approval, in addition to the above-mentioned support period. Subsistence support for travel days can be granted for a maximum of 1 day before the start of the activity and 1 day after the end of the activity. If applied, the range of required documentation must include travel documents verifying the travel dates.

Application and Contract Process

1. Exploring Mobility Opportunities

Each participant is responsible for individually determining the location of mobility and the exact content of professional activities in collaboration with the host institution. This includes selecting the specific host institution, outlining the details of the professional program, and defining the tasks and objectives to be completed. It is essential that the host institution officially confirms its willingness to host and that the planned professional activities align with the objectives of the scholarship program. 

2. Contacting the Institutional Coordinator

Contact the International Mobility Office of Semmelweis University at pannonia@semmelweis.hu, providing details about the mobility location and time frame.

3. Pre-Submission Requirements for the Application

Before submitting the application, the applicant must send the following 7 documents to the International Mobility Office (pannonia@semmelweis.hu) for review:

• Employer Certificate/Proof of Employment
• Motivation Letter, detailing the personal, institutional, and university-level benefits of the mobility.
• Professional CV with Photo
• Documentation of Scientific Activities and Research Results, including:
  • Number and details of publications: Hungarian and foreign language publications (e.g., Scimago, Hungarian Academy of Science ratings, indexed journals).
  • Research activities: previous grants, participation in research groups, scientific degrees (PhD, habilitation).
  • Memberships and Awards: professional and scientific scholarships, honours.
  • Conference participation: international and domestic events.
  • Note: Most of this data is available in the MTMT and OKTÉR databases. The Central Library authenticates MTMT data, and OKTÉR data can be supplemented with new results that must be authenticated by the applicant and their direct supervisor.
• Work and Research Plan (Research Agreement), prepared in English, agreed upon with the direct workplace supervisor and the host institution.
  • The plan must detail the purpose of the mobility, planned activities, expected results, and the international significance of the research.
  • At this stage, the document should not be signed.

REsearch AGREEMENT

• Application Form, including:
  • Details of the research plan, specifying the purpose of the mobility, planned activities, expected outcomes, and international relevance of the research.
  • This document should not be signed at this stage.

ApplicatioN FORM

• Signed Support Statement from the primary employer authority, who acts based on the recommendation of the secondary employer authority.
  • The primary employer authority is the person at the highest level responsible for employment decisions within the organization, e.g. the head of the institution.

SUPPORT STATEMENT

4. Submission of the Application

After review, the following application materials must be sent via email to the institutional coordinator:

• The work plan (RESEARCH AGREEMENT), signed and stamped by the workplace supervisor, the applicant, and the host institution.
• The application form, signed by the workplace supervisor and the applicant.

IMPORTANT!

Applications will only be considered valid if the application form is fully completed, and the work and research plan has been approved by the host institution.

5. Evaluation of the Application

Once the complete application materials have been submitted via email, the evaluation process will take place within 10 working days.

6. Grant Agreement Signing

After the evaluation, the applicant will receive the Grant Agreement from the International Mobility Office. The completed agreement must be returned to the International Mobility Office for verification.

Following the approval of the Grant Agreement, the applicant must submit the following original documents to the International Mobility Office:

• Original copy of the proof of employment
• Completed application form with all necessary signatures
• Research Agreement with original signatures of the applicant and their workplace supervisor
• Signed Grant Agreement in 2 copies

7. Grant Disbursement

The transfer of the grant will take 3–4 weeks after the agreement has been signed by all three parties. The amount will be transferred in Hungarian Forints. In the case of unrealized mobility, the received grant must be returned in Hungarian Forints to the university bank account specified by the institutional coordinator.

Closure of Mobility

1. Certificate Submission

The completed, signed, and stamped Certificate of Attendance must be submitted to the International Mobility Office.

Certificate of ATTENDANCE

2. Reporting Obligations

• Survey Completion:
  A link to the program evaluation survey will be sent via email. The survey must be completed within 30 days of receiving the email.
• Individual Report:
  Within 30 days after the end of the mobility period, an individual written and photographic report, signed by the participant, must be submitted as an email attachment to pannonia@semmelweis.hu. The report should include:
  • The impact of the mobility on the individual, the institute, and the institution as a whole.
  • How the knowledge gained during mobility will be shared within the institution.
• Research Report:
  Following the completion of the mobility period, the participant is required to prepare a research report detailing the activities undertaken and the results achieved during the mobility period. This report must be signed by the individual who authorized the support statement.
  The signed research report must be sent to pannonia@semmelweis.hu no later than 30 days after the end of the mobility period.