Information regarding volunteer work
Every student currently helping at any Semmelweis department, or clinic is eligible for epidemiological scholarship provided by the university and HÖK (if they are not already receiving some type of payment), beside that they will receive elective credits (2 credits per 40 hours of work. Max 4 credits per semester.)
Below we will detail the different roles you can fill as a student:
- Nursing Assistant with a contract with the university. They will receive their salary the usual way it is specified in the contract. The advantage of a work contract is that it is included in the time spent in the employment relationship. The schedule can be discussed with the person assigned to this task at the given clinic.
- Nursing Assistant without a contract: everyone who has joined recently will be able to participate this way. Also, everyone with a contract expiring in April can continue working this way. The work done at the clinic, in this case, can be considered as part of the training, they help in patient care on the same legal basis as in other clinical practices. The schedule can be discussed with the person assigned to this task at the given clinic.
- Volunteering as social work: Within the framework of a type “B” scholarship, the credits will be credited in Neptun after the inclusion of the subject “Social work1”, “Social work2”.
Their work (2-3.) will be recorded and tracked by a QR code system. The QR code must be scanned at each clinic before starting a shift, and when ending a shift with another scan (this system functions as an attendance sheet). They can receive a type “B” scholarship for their work. The application for the scholarship can be filled out on NEPTUN, the beginning of every month (1st till 8th) regarding the previous month. There is no other administrative task other than the QR-code registration and submission of the scholarship application. The epidemiological scholarship is 1,500HUF / hour for students working at hospital ward at Semmelweis Clinics. In case of the worked hours being between 60 and 79 hours, they can receive an additional 10,000HUF, in case of a number of hours reaching 80 hours per month, they can receive an additional 30,000HUF.
- Work of seconded students: the Government Office arranges the payment of these students. Volunteer credit will be credited to NEPTUN throughout the semester.
Using the QR code system as an attendance sheet:
The system also gives you security, as you can keep track of whether your presence has been registered or not, you don’t have to worry about losing the attendance sheet being at disadvantage as a result.
Many of you have raised the question of how you can prove to your professors that you have been missing class because of epidemiological work. With the help of the system, it will be possible to prove this, you do not need to ask anyone for a separate certificate.
When designing the system, we primarily wanted it to be easy to use, so logging in will only take a few seconds.
Things to do before logging in your first shift
Register at http://report.semmelweis.hu/klinika/index.php?page=regisztracio by entering the required data. Make sure to carry out the registration process on the device that you will have during your work (mobile phone, tablet)!
Please read the information on the next page carefully and click the letöltés button. Save the security ID “key file” to your mobile device, make sure this file can be accessed by you at any time since you will be needing it.
Things to do on arrival at work:
Have your mobile device with the “key file” ready for registration! This is your responsibility.
Scan the QR code displayed on the device on the clinic with a QR code reader app or on newer phones with the camera app.
On the loading page, enter your NEPTUN codes and click on the “Choose a file” button to select the file you downloaded during registration. Click Submit and you’re done. If you choose to use a different device, you can download the key file to a new device by logging in to your profile.
Things to do at the end of your shift:
Same as the morning process, re-scan the displayed QR code. After entering your Neptun code and selecting the key file, the logout is successful.
Starting April 1st both check-ins (one at the start of your shift, one at the end) will be a requirement so we can keep track of the daily presence – based on that it will be possible to access the elective credit or the epidemiological scholarship, also to have proof in regards of absences!
If you encounter any issues, please make sure to report them to us on our HÖK Messenger.