Application for Conference Participation

1. Call for Applications

Please read the complete call for applications, which details the application requirements.

Call for Application

2. Mobility Activity

Short-term study mobility may include participation in conferences, professional events, or academic competitions, provided that the participation actively contributes to the professional content or organization of the conference. This means that the student, for instance, delivers a presentation or leads a workshop during the conference. The activity must be related to the student’s studies, provide relevant and useful knowledge for their academic progress, and be recognized as part of their studies. Passive attendance, i.e., participation solely as an attendee, is not eligible for support.

As part of active participation in a conference, students may apply for support for a minimum of 2 days and a maximum of 30 days. They may take part in multiple mobility programs but must ensure that the total mobility period does not exceed 12 months per study cycle.

The study period abroad must form an integral part of the student’s academic program aimed at obtaining their degree. Mobility can only be realized if the activities performed abroad are recognized by the University and contribute to the student’s academic progress according to the regulations of the University’s academic policies.

3. Mobility Destination Countries and Grant Amounts

The scholarship amount available under this application depends on the length and type of the scholarship period and the host country. The grant may not fully cover the actual expenses incurred.

List of Eligible Countries and Grant Amount

4. Submitting the Application

Applications should be submitted via email to pannonia@semmelweis.hu.

The email should include the following information:

1. Applicant’s name
2. Neptun code
3. Faculty, year
4. Conference name/organizer
5. Conference date
6. Conference location (country, city)
7. Title of presentation/poster

The following documents should be attached to the email:

• Proof of active participation in the conference (e.g., an official email from the conference organizers confirming abstract acceptance or a highlighted section of the conference program including your presentation)
• Proof of student status
• Declaration that you will have active student status during the mobility period

declaration template

• Confirmation that the activity will be recognized in your academic progress
• Certificates of academic, scientific, or community activities

List of certificates

Deadlines:Applications can be submitted continuously for the period specified in point 1; however, it is recommended to submit the application at least 2 months before the planned start of the mobility to allow sufficient time for the necessary administrative steps.

5. Supplementation

Supplementation can occur once and must be submitted to the Mobility Office within two working days of the notification (not uploaded to the system). The coordinator will electronically notify you of any missing documents during the application review. If the applicant does not correct the error during supplementation, or does so inadequately or late, the application will be rejected without further evaluation.

6. Evaluation

Complete applications will be evaluated within 10 working days, and applicants will be notified of the results in writing (electronically) by the Mobility Office.

7. Appeal

If the student disagrees with their preliminary points (calculated differently or unclear), they may submit a written objection through the International Mobility Office to the Directorate of International Relations. The objection must include the necessary information to identify the application and the contested action or omission. The appeal will be reviewed by an ad hoc committee consisting of faculty coordinators and the head of the Directorate of International Relations, who will decide on the appeal within 5 working days.