Staff mobility for training

Supported Activities

• Job shadowing
• Seminars
• Workshops
• Courses
• Practical training
• Study visits
• Active participation in conferences is NOT SUPPORTED within the training mobility, but it is possible within the teaching mobility framework 

Application Requirements

Applications can be submitted according to the institution’s terms and are open until funding is exhausted.
Conditions:

• Hungarian citizen (or holding a long-term residence permit or refugee status in Hungary)

• Full-time or part-time employee of Semmelweis University

• Mobility is supported by the employee’s direct supervisor

• Adequate language skills for participation in the program

• The program outlined in the application aligns with the objectives of the organizational unit and the university leadership

• The outgoing participant is responsible for arranging accommodation abroad, organizing the outbound trip, and the return journey

• Mobility takes place between 1 June 2024 and 31 August 2025

• Meets the conditions set in the current Implementation Guide of the Pannónia Scholarship Programme

Mobility Destinations

Travel is not limited to Europe; almost any country in the world can be a destination, including Asia, America, or Africa. Host institutions can be, in addition to higher education institutions, companies or enterprises in the participating countries. Important: if traveling to a university for training purposes, a pre-existing framework agreement is required between the sending higher education institution and the host institution/company. Please contact the Mobility Team regarding this matter.

Country Groups

Group I

Andorra, Australia, Austria, Belgium, Canada, Cook Islands, Denmark, East Timor, Fiji, Faroe Islands, Finland, France, Germany, Hong Kong, Iceland, Ireland, Israel, Japan, Kiribati, Liechtenstein, Luxembourg, Macau, Marshall Islands, Micronesia, Monaco, Nauru, Netherlands, New Zealand, Niue, Norway, Palau, Papua New Guinea, San Marino, Samoa, Singapore, Solomon Islands, South Korea, Sweden, Switzerland, Taiwan, Tonga, Tuvalu, United Kingdom, United States, Vanuatu.

Group II

Afghanistan, Armenia, Bangladesh, Belarus, Bhutan, Bosnia and Herzegovina, Bulgaria, Cambodia, China, Cyprus, Croatia, Czech Republic, Estonia, Georgia, Greece, Hungary, Iraq, Italy, Kazakhstan, Kyrgyzstan, Kosovo, Laos, Latvia, Lithuania, Malta, Maldives, Moldova, Montenegro, Myanmar, Nepal, North Macedonia, Pakistan, Poland, Portugal, Romania, Russia, Serbia, Slovakia, Slovenia, Spain, Sri Lanka, Syria, Tajikistan, Turkmenistan, Ukraine, Uzbekistan, Yemen.

Group III

Albania, Algeria, Angola, Antigua and Barbuda, Argentina, Azerbaijan, Bahamas, Bahrain, Barbados, Belize, Benin, Bolivia, Botswana, Brazil, Brunei, Burkina Faso, Burundi, Cabo Verde, Cambodia, Cameroon, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Democratic Republic of the Congo, Costa Rica, Cuba, Cyprus, Djibouti, Dominica, Dominican Republic, East Timor, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini, Ethiopia, Fiji, Gabon, Gambia, Georgia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hungary, India, Indonesia, Iran, Iraq, Ireland, Israel, Italy, Jamaica, Japan, Jordan, Kazakhstan, Kenya, Kiribati, Kosovo, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Mauritania, Mauritius, Mexico, Micronesia, Moldova, Mongolia, Montenegro, Morocco, Mozambique, Namibia, Nauru, Nepal, Netherlands, Nicaragua, Niger, Nigeria, North Macedonia, Norway, Oman, Pakistan, Palau, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Qatar, Romania, Russia, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, São Tomé and Príncipe, Saudi Arabia, Senegal, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Sudan, Spain, Sri Lanka, Sudan, Suriname, Sweden, Switzerland, Syria, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Togo, Tonga, Trinidad and Tobago, Tunisia, Turkey, Turkmenistan, Uganda, Ukraine, United Arab Emirates, United Kingdom, United States, Uruguay, Uzbekistan, Vanuatu, Venezuela, Vietnam, Yemen, Zambia, Zimbabwe.

Amount of Support

Mobility support refers to the scholarship provided to participants, which does not necessarily cover all the expenses incurred by the outgoing participants. Recipients are not required to provide an itemized account of the funds.

• Within Europe: minimum 2 days, maximum 5 days (Program countries)

• Outside Europe: minimum 2 days, maximum 12 days 

• Mobility can last longer, up to a maximum of 2 months, but support is only provided for the specified period.

• In addition to the above-mentioned support days, participants can receive a maximum of 2 travel days of subsistence support, based on the institution’s decision. Subsistence support can be provided for up to 1 day before the activity starts and 1 day after the activity ends. In case of application, the scope of supporting documents will be extended to include travel documents that verify the date of travel.

Application and Contract Process

1. Exploring Mobility Options

Mobility can involve individually arranged job shadowing, practical training, or study visit directly coordinated with a partner institution, or training announced by a foreign partner institution or company. 

2. Contact the Institutional Coordinator

Contact Semmelweis University’s International Mobility Office at pannonia@semmelweis.hu with details of the mobility location and date. 

3. Pre-Submission Requirements

Before submitting the application, the applicant must send the following documents (unsigned and filled out electronically) to the International Mobility Office (pannonia@semmelweis.hu) for review:

• Work Plan in English, agreed upon with the direct workplace supervisor and the receiving party (Staff Agreement)

• Application Form

• Employment Certificate / Proof of Employment

• Motivation Letter outlining personal, institutional, and university benefits of the mobility

• Professional CV with a photo

STAFF AGREEMENTAPPLICATION FORM

4. Submitting the Application

After the review, the following application documents must be sent by email to the institutional coordinator::

• Work Plan signed and stamped by the workplace supervisor, the outgoing participant, and the receiving party (STAFF AGREEMENT)

• Application Form signed by the workplace supervisor and the outgoing participant

IMPORTANT!
Applications can only be considered valid if the application form is complete and the work plan is approved by the receiving party.

5. Evaluation of the Application

The evaluation will take place 5 working days after the complete submission of the application materials via email.

6. Contract Signing

After evaluation, the outgoing participant receives the Grant Agreement from the International Mobility Office, which they fill out and return for review.

Once the Grant Agreement is approved, the following original documents must be submitted to the International Mobility Office:

• Original Employment Certificate
• Completed Application Form signed by all parties
• Staff Agreement with original signatures from the outgoing participant and the workplace supervisor
• Signed Grant Agreement in 2 copies

7. Grant Disbursement

Grant transfer takes 3-4 weeks after the agreement is signed by all parties. The amount is transferred in Hungarian forints. In case of non-implementation, the grant must be refunded in Hungarian forints to the university bank account provided by the institutional coordinator.

Completion of Mobility

1. Certificate

The completed, signed, and stamped Certificate of Attendance must be submitted to the International Mobility Office.

Certificate of ATTENDANCE

2. Reporting Obligation

• An email with a link to the survey for program evaluation will be sent. The survey must be completed within 30 days of receipt.
• Within 30 days following the completion of the mobility, a signed, written, and photo-accompanied individual report on the completed mobility must be sent to pannonia@semmelweis.hu as an email attachment. The report must include the impact of mobility on the individual, the department, and the institution, as well as the method of sharing the acquired knowledge within the institution.