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After Graduate Traineeship Mobility (SMP) – Pannonia long-term program

After graduation student mobility for professional internship/traineeship

Possible duration: min. 2 months, max. 12 months

Possible locations: at a university, hospital, or other healthcare institution

Supported activity: post-graduation professional internship/traineeship

Programme validity: the mobility period must be completed no later than 31 August 2027

 

table of contents:

  1. General information
  2. Application process
  3. Evaluation of applications, submission of missing documents, appeals
  4. Steps to take after a successful application
  5. During the mobility period – if there are changes to the studies
  6. Closing the mobility period

 

General Information

Who can participate in after graduation internship/traineeship?

  • They are in the final year of a Bachelor’s or long-cycle (undivided) programme at Semmelweis University; for Master’s and doctoral programmes, they have completed at least one semester.
  • At the time of submitting the application, they have active student status at the University.
  • They are Hungarian citizens, or they reside in Hungary as a refugee, asylum seeker, beneficiary of subsidiary protection, immigrant, or settled person, or they have the right of free movement and residence under the law.
  • They have at least an intermediate level of language proficiency in English or in the language of the host country.

How long can a student spend on mobility?

  • Bachelor’s programme (entire study cycle): maximum 12 months
  • Long-cycle (undivided) programme (entire study cycle): maximum 12 months
  • Long-cycle (undivided) + Doctoral programmes in parallel (entire study cycle): maximum 24 months
  • Doctoral programme only (entire study cycle): maximum 12 months

When can after graduation internship/traineeship start, and how long can it last?

  • It can start from the day after the date of completion (absolutorium).
  • It must take place within 12 months of the completion date.
  • The completion date is the date when your status in Neptun changes to “degree awarded”.

When should you submit the application for after graduation internship/traineeship?

You must submit your application while you still have active student status, before completing your studies (before final completion/absolutorium), and no later than 1 month before departure. If you will travel significantly later than your completion date, meeting the 1-month submission deadline should not be an issue.

However, if you plan to depart immediately or only a few days after completing your studies, it is crucial to comply with the 1-month deadline. If you do not, your application will be automatically rejected.

Important!
If your student status has already ended, we can no longer accept your application. The completion date is always checked in Neptun.

Interruption of mobility – what does it mean and what happens in such cases?

An interruption of mobility occurs when, during the period specified in the contract, the participant does not spend their time carrying out the activity for which they have received funding.

Interrupting a mobility period is not prohibited, but we can provide funding only for the period during which you are actually engaged in the activity stated in your contract.

The applicant is required to report every interruption to us in the Learning/Mobility Agreement and also in a separate comment on the My Semmelweis platform.

Important!
If you do not report the interruption and it is discovered later, we may request repayment of up to the full amount of the grant, referring to Section 9 (ETHICS AND VALUES) of the contract.

Student grant amounts – Long-term programs

The scholarship amount depends on the length of the funded period and the host country’s country group (see the list below). The grant may not necessarily cover all actual expenses incurred.

I. Country GroupII. Country GroupIII. Country Group
400 000 Ft/month375 000 Ft/month350 000 Ft/month

Country Groups

I. Country Group

Andorra, Australia, Austria, Belgium, Cook Islands, Denmark, South Korea, United States, United Kingdom, Faroe Islands, Fiji, Finland, France, Netherlands, Hong Kong, Ireland, Iceland, Israel, Japan, Canada, East Timor, Kiribati, Liechtenstein, Luxembourg, Macau, Marshall Islands, Micronesia, Monaco, Nauru, Germany, Niue, Norway, Palau, Papua New Guinea, Solomon Islands, San Marino, Switzerland, Sweden, Samoa, Singapore, Taiwan, Tonga, Tuvalu, New Zealand, Vanuatu

II. Country Group

Afghanistan, Bangladesh, Belarus, Bhutan, Bosnia and Herzegovina, Bulgaria, Cyprus, Czech Republic, North Macedonia, Estonia, Georgia, Greece, Croatia, Iraq, Yemen, Cambodia, China, Kyrgyzstan, Kosovo, Laos, Poland, Latvia, Lithuania, Maldives, Malta, Myanmar, Moldova, Montenegro, Nepal, Italy, Russia, Armenia, Pakistan, Portugal, Romania, Spain, Sri Lanka, Serbia, Syria, Slovakia, Slovenia, Tajikistan, Turkmenistan, Ukraine, Uzbekistan

III. Country Group

Albania, Algeria, Angola, Antigua and Barbuda, Argentina, Azerbaijan, Bahamas, Bahrain, Barbados, Belize, Benin, Bolivia, Botswana, Brazil, Brunei, Burkina Faso, Burundi, Chile, Comoros, Costa Rica, Chad, South Africa, South Sudan, Dominica, Dominican Republic, Djibouti, Ecuador, Equatorial Guinea, United Arab Emirates, Egypt, El Salvador, Ivory Coast, Eritrea, Ethiopia, Philippines, Gabon, Gambia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, India, Indonesia, Iran, Jamaica, Jordan, Cameroon, Qatar, Kazakhstan, Kenya, Colombia, Congo, Democratic Republic of Congo, Central African Republic, Cuba, Kuwait, Lesotho, Lebanon, Liberia, Libya, Madagascar, Malaysia, Malawi, Mali, Morocco, Mauritania, Mauritius, Mexico, Mongolia, Mozambique, Namibia, Nicaragua, Niger, Nigeria, Oman, Palestine, Panama, Paraguay, Peru, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, São Tomé and Príncipe, Seychelles, Sierra Leone, Suriname, Saudi Arabia, Senegal, Somalia, Sudan, Eswatini, Tanzania, Thailand, Togo, Turkey, Trinidad and Tobago, Tunisia, Uganda, Uruguay, Venezuela, Vietnam, Zambia, Zimbabwe, Cape Verde Islands

Contract extension

Subject to the availability of funds, the student may request an extension of the mobility period. The intention to extend must be submitted in writing to the International Mobility Office and the faculty coordinator at least 30 working days before the contract expires.

The assessment of the extension request and the conclusion of the amended contract follow the procedure applicable to the original application. The extended mobility period must be completed no later than 31 August 2027.

 

Where is the grant transferred for after graduation internship/traineeship?

To the bank account number provided in the contract.

 
 

What insurance must be arranged before departure?

  • In the contract, it is mandatory in all cases to provide travel insurance.
  • You must take out travel insurance that includes accident insurance and liability insurance.
  • Liability insurance is necessary because, during work-related activities, you may come into contact with medical instruments and high-value equipment.
  • Liability insurance is not required in two cases:
    • if you are travelling solely for study purposes (for students), and
    • in the case of conference participation (for both students and staff).
  • The European Health Insurance Card (EHIC) is not sufficient and will not be accepted.
  • The University’s Colonnade travel insurance cannot be used for trips carried out under the Pannónia Scholarship Programme. Colonnade insurance covers only official business trips undertaken in the interest of and on behalf of the University, therefore it is not applicable to scholarship mobility periods.

Our communication channel

For students: pannonia@semmelweis.hu

For staffs: My Semmelweis

 

Application process

 

Application submission: pannonia@semmelweis.hu
Email subject: Student after graduation mobility – “Applicant’s name”

The application must always be sent by the applicant from their own email address.
If you apply for more than one mobility period, please send a separate email for each mobility.

 

Email body:

  1. Applicant’s name
  2. Neptun code
  3. Faculty, year of study
  4. Name of host institution, country
  5. Exact mobility dates (excluding travel days)
  6. Do you request support for travel day(s)? If yes, how many (in compliance with the rules)

Documents to be attached:

I. Mobility AGREEMENT – DRAFT IN WORD FORMAT

  1. Download the Mobility Agreement template. Only the form created specifically for the Pannónia Programme will be accepted.
  2. Read the Mobility Agreement completion guide.
  3. Coordinate the content of the Agreement both at Semmelweis University and with the host institution, once this has been done, attach the draft in Word format to your application email. The document may be signed only after you have received confirmation/feedback about this.

Important! Under the signatories, in the section “Responsible Person at the Sending Institution”, the Dean of the relevant Faculty must sign in every case.

IV. LETTER OF ACCEPTANCE (LOA) SIGNED AND STAMPED BY THE HOST INSTITUTION – PDF FORMAT

  1. Download the Letter of Acceptance
  2. Complete it and send it to the host institution for signature.
  3. Once this has been done, attach it to your application email in PDF format.

As a rule, the University’s Pannónia-specific document should be used.

V. ACTIVE STUDENT STATUS CERTIFICATE – SIGNED AND STAMPED, PDF FORMAT

This certificate can be requested from your Faculty’s Student Affairs Office.

VII. PROFESSIONAL CV WITH PHOTO – PDF FORMAT

 

All documents must be submitted before departure; otherwise, the grant agreement cannot be prepared.

Persons responsible for academic matters:

Contact details of Faculty coordinators

ÁOK: Anikó Frittmann – frittmann.aniko@semmelweis.hu

FOK: Dr. Zsuzsanna Tóth – toth.zsuzsanna@semmelweis.hu

GYTK: Dr. Tamás Pálla – palla.tamas@semmelweis.hu

ETK: Éva Kámán – kaman.eva.maria@semmelweis.hu

PAK: Szabolcs Tiger – tiger.szabolcs@semmelweis.hu

Doctoral School: Csilla Csorba-Jónás – csorba-jonas.csilla@semmelweis.hu

 

Assessment of applications, submission of missing documents, appeals

Evaluation – How do I know if my application has been awarded?

If you do not receive a rejection notice from us, your application has been approved and you may proceed with your mobility period abroad.

Submission of missing documents (corrections)

Missing documents/corrections may be requested once. You must provide the required documents or corrections within 5 days of our feedback. If the applicant does not correct the issue, corrects it improperly, or submits it after the deadline, the application will be rejected without further substantive review.

Appeal

The applicant may submit a written objection against the decision within 3 days of receiving the notification of the application decision. The objection may be submitted by email to the International Mobility Office. The objection must include the information necessary to identify the application concerned, as well as the measure being contested.

The International Mobility Office must respond to the appeal within 5 working days.

If the applicant ultimately does not take part in the awarded mobility

If a successful applicant ultimately does not wish to participate in the programme, they must notify the International Mobility Office in writing without delay. In this case, the application decision regarding that student becomes void.

 

Steps to take after a successful application

Signing the grant agreement

Step 1: Our office sends the agreement to the applicant in Word format for completion (once all the required documents listed above have been submitted in full and are signed). The applicant only needs to complete the yellow sections.
Step 2: After completing it, the applicant sends it back to us in Word format so that we can complete the remaining parts (we will fill in the green sections).
Step 3: Once the agreement has been finalised, we will inform the applicant when they can come to our office to sign it in person. The agreement is printed in two copies.

Important!
The grant agreement can be signed only in person at our office. We do not accept authorisations/proxy signatures or any other alternatives. Please take this into account and plan accordingly before your departure, as you must come to our office to sign the agreement. The agreement must be signed with a blue pen; we cannot accept any other colour.

When will I receive the grant?

Once all the required documents have been submitted in full and have been signed by everyone, we will make the payment no later than within 30 calendar days after the date on which the grant agreement has been signed by all three parties.

Important! At the beginning of the year, during the summer period, and at the end of the year, obtaining the University’s signatures may take longer. Please take this into account when submitting your application.

 

During the mobility period – if there are changes to the studies

What should you do if changes occur during your stay abroad?

If any change occurs in your enrolled courses (e.g., a course is deleted, you add an additional course, make changes, or extend the duration of your mobility), you must inform the relevant Department, the faculty coordinator, and the Mobility Office by email.

Steps for making changes:

  • Download and complete the During the Mobility document according to the changes.
  • Send the changes to the relevant Department (at Semmelweis University) for approval.
  • Once approval has been received, email the Mobility Office the completed During the Mobility draft in Word format. The document may be signed only after you have received confirmation/feedback about this.
  • If our office approves the completion, the signing process can begin:
    • First signer: Head of the Mobility Office
    • Second signer: Dean of the relevant Faculty
    • Third signer: Host institution
    • Fourth signer: Applicant

 

Closing the mobility period

Documents required for closing, which must be submitted within 15 days of your return home.

After the Mobility

This document certifies that you have completed the professional internship/placement or the research activity.

  • It may be issued by the host institution as well. If the host institution cannot issue such a document, then the After the Mobility (ATM) form must be completed instead.

  • Submission deadline: within 15 days of your return home.

Download the After the Mobility (ATM) form

 

Important! If the dates shown on the certificate differ from those recorded in the grant agreement, you will be required to repay the scholarship.

Certificate of Attendance

This is the Certificate of Attendance.

  • The dates must match the dates stated in the contract.
  • It must be completed by the host institution (upon arrival and upon departure).
  • Submission deadline: within 15 days after your return.

Download the Certificate of Attendance document

In the case of a conference:
It is not mandatory to complete this; we also accept the document issued to you by the conference organisers.

Important! If the dates shown on the certificate differ from those recorded in the grant agreement, you will be required to repay the scholarship.

Preparing the student report

  • The report must be written according to our guidelines.
  • Submission deadline: within 15 days after your return home.
  • You may include photos, but not at the expense of the text.
  • It must be signed by your supervisor/manager at Semmelweis University. If you do not have a specific supervisor/manager, it must be signed by the Dean or Vice-Dean.
  • Please submit it in PDF format.

Download the guide for preparing the student report

Travel documents

You only need to submit these if you requested support for one or more travel days.

  • Please send train tickets, boarding passes, flight tickets, etc. An invoice is not required. We only need to verify the dates to check whether your travel complied with the rules and whether you are eligible for the requested support.
  • Submission deadline: within 15 days after your return.
  • If you travel by private car, you must complete and submit the document shown below.

Download the Criminal Law Declaration form.

In the case of incomplete documents

If the documentation is incomplete, the applicant will be required to repay the grant.

If the delay occurs due to reasons beyond the applicant’s control, this must be reported in writing to the Mobility Office.

 

We love postcards! 🤩

Postcards from our students take us around the world—at least in our imagination. 😊 Each and every card is a real treasure to us, and we truly enjoy collecting them. Every single postcard brings a smile to our faces, because it’s wonderful to know that our students are thinking of us. 🤗🥰

Our address:
International Mobility Office
1089 Budapest, Nagyvárad tér 4. – Student Centre

We hope you had a great time and returned home with lifelong memories and valuable experience! 💙