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Long-term research mobility for students – Pannonia programme

long term- Student mobility for research

Please note that the Internal Regulations of the Pannónia Scholarship Programme were amended with effect from 24 September 2026. As part of these changes, new provisions have entered into force, while several existing rules have also been clarified. All amended provisions apply retroactively to applicants who have previously participated in the Pannónia Scholarship Programme.

Before participating in the programme or submitting an application, please make sure to review the current Internal Regulations in all cases.

  • Duration: min. 2 months, max. 5 months
  • Locations: at a university, hospital, or other healthcare institution 
  • Supported Activities: research activity
  • Program Validity: The return trip must take place by 31 January 2028
The Pannónia Scholarship is an opportunity and a form of financial support that may be awarded through a competitive application process; it is not granted automatically. Scholarships are awarded in all cases following an evaluation procedure, and applicants are kindly asked to take this into account when submitting their application.

 

General Information

How many times can I participate in the Pannónia Scholarship Programme?

During the period of their affiliation with the University, members of the University community may participate in Pannónia mobility a maximum of three times per type of affiliation (i.e. as a student or as a staff member).

This provision applies retroactively to applicants who have previously participated in the Pannónia Scholarship Programme. Accordingly, applicants who have already participated in mobility under the programme on at least three occasions are not eligible for any further mobility.

Who can participate in the research programme?

  • In the case of a long-cycle (undivided) programme, they have completed 7 semesters.
  • In the case of a Bachelor’s programme, they are in their final semester (in connection with their thesis course(s)).
  • In the case of Master’s and doctoral programmes, they may apply after completing the first semester.
  • They have active student status.
  • They will have active student status at the University during the period applied for.
  • They are Hungarian citizens, or they reside in Hungary as a refugee, asylum seeker, beneficiary of subsidiary protection, immigrant, or settled person, or they have the right of free movement and residence under the law.
  • They have at least an intermediate level of language proficiency in English or in the language of the host country.

What academic requirements must be met?

  • The time spent abroad must always count towards the student’s credits, so it needs to be recognised as part of a course in every case (with the exception of long-term post-graduation traineeships).
  • It must be an integral part of the student’s study programme.

How long can a student spend on mobility?

  • Bachelor’s programme (entire study cycle): maximum 12 months
  • Long-cycle (undivided) programme (entire study cycle): maximum 12 months
  • Long-cycle (undivided) + Doctoral programmes in parallel (entire study cycle): maximum 24 months
  • Doctoral programme only (entire study cycle): maximum 12 months

When should the application be submitted?

Applications must be submitted within the officially announced application periods. Applications received outside these periods will be automatically rejected.

The relevant application periods are listed under the “Application Procedure” section.

Who organises the mobility?

The applicant is responsible for the full organisation of the mobility. Unfortunately, we are not able to assist with placement, and we also cannot provide a list of institutions or related contact details.

The Mobility Office supports the administrative process related to the scholarship by:

  • handling nominations (in the case of long-term study mobility)
  • managing the required documents
  • ensuring the payment of the grant amount
 
 

Interruption of mobility – what does it mean and what happens in such cases?

An interruption of mobility occurs when, during the mobility period specified in the grant agreement, the participant is not engaged in the activity for which the grant was awarded. Interruptions are permitted; however, financial support can only be provided for the period during which the participant is actually carrying out the activity specified in the grant agreement. Applicants are required to report every interruption both in the Learning/Mobility Agreement and separately in a comment on the My Semmelweis platform. If an interruption is not reported and is only identified at a later stage, the applicant may be required to repay part or, where applicable, the full amount of the grant, with reference to the provisions on “Ethics and Values” set out in Section 9 of the grant agreement.

Example: travelling home for the holidays or for examinations, or any other temporary interruption of the mobility period.

Contract extension

Subject to the availability of funding, students may have the opportunity to extend the duration of their mobility, provided that the applicable rules and requirements are met. The intention to extend the mobility period must be communicated in writing to the International Mobility Office and the Faculty Coordinator at least 30 working days before the expiry of the contract.

The assessment of the extension request and the conclusion of the amended contract shall follow the same procedure as the original application. The extended mobility period must be completed no later than 31 January 2028.

 

Where is the scholarship paid to for students?

The scholarship is paid in Hungarian forints (HUF) in all cases and is transferred to the bank account registered in the Neptun system.

Important!
Please check in Neptun whether your bank account details have been entered correctly. If they are missing, please update them, as this may result in a delay in payment.

Country Groups

I. Country Group

Andorra, Australia, Austria, Belgium, Cook Islands, Denmark, South Korea, United States, United Kingdom, Faroe Islands, Fiji, Finland, France, Netherlands, Hong Kong (China), Ireland, Iceland, Israel, Japan, Canada, Timor-Leste, Kiribati, Liechtenstein, Luxembourg, Macao (China), Marshall Islands, Micronesia, Monaco, Nauru, Germany, Niue, Norway, Palau, Papua New Guinea, Solomon Islands, San Marino, Switzerland, Sweden, Samoa, Singapore, Taiwan, Tonga, Tuvalu, New Zealand, Vanuatu

II. Country Group

Afghanistan, Bangladesh, Belarus, Bhutan, Bosnia and Herzegovina, Bulgaria, Cyprus, Czechia, North Macedonia, Estonia, Georgia, Greece, Croatia, Iraq, Yemen, Cambodia, China, Kyrgyzstan, Kosovo, Laos, Poland, Latvia, Lithuania, Hungary, Maldives, Malta, Myanmar, Moldova, Montenegro, Nepal, Italy, Russia, Armenia, Armenia, Pakistan, Portugal, Romania, Spain, Sri Lanka, Serbia, Syria, Slovakia, Slovenia, Tajikistan, Turkmenistan, Ukraine, Uzbekistan

III. Country Group

Albania, Algeria, Angola, Antigua and Barbuda, Argentina, Azerbaijan, Bahamas, Bahrain, Barbados, Belize, Benin, Bolivia, Botswana, Brazil, Brunei, Burkina Faso, Burundi, Chile, Comoros, Costa Rica, Chad, South Africa, South Sudan, Dominica, Dominican Republic, Djibouti, Ecuador, Equatorial Guinea, United Arab Emirates, Egypt, El Salvador, Côte d’Ivoire, Eritrea, Ethiopia, Philippines, Gabon, Gambia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, India, Indonesia, Iran, Jamaica, Jordan, Cameroon, Qatar, Kazakhstan, Kenya, Colombia, Congo, Democratic Republic of the Congo, Central African Republic, Cuba, Kuwait, Lesotho, Lebanon, Liberia, Libya, Madagascar, Malaysia, Malawi, Mali, Morocco, Mauritania, Mauritius, Mexico, Mongolia, Mozambique, Namibia, Nicaragua, Niger, Nigeria, Oman, Palestine, Panama, Paraguay, Peru, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, São Tomé and Príncipe, Seychelles, Sierra Leone, Suriname, Saudi Arabia, Senegal, Somalia, Sudan, Eswatini, Tanzania, Thailand, Togo, Turkey, Trinidad and Tobago, Tunisia, Uganda, Uruguay, Venezuela, Vietnam, Zambia, Zimbabwe, Cabo Verde

What insurance must be arranged before departure?

  • In the contract, it is mandatory in all cases to provide travel insurance.
  • You must take out travel insurance that includes accident insurance and liability insurance.
  • Liability insurance is necessary because, during work-related activities, you may come into contact with medical instruments and high-value equipment.
  • Liability insurance is not required in two cases:
    • if you are travelling solely for study purposes (for students), and
    • in the case of conference participation (for both students and staff).
  • The European Health Insurance Card (EHIC) is not sufficient and will not be accepted.
  • The University’s Colonnade travel insurance cannot be used for trips carried out under the Pannónia Scholarship Programme. Colonnade insurance covers only official business trips undertaken in the interest of and on behalf of the University, therefore it is not applicable to scholarship mobility periods.

Our suggestion: Dr. Walter

Our communication channel

Application management and application-related communication: My Semmelweis
For further information: pannonia@semmelwei.hu

 

 

Application process

The documents required for the application must be submitted in full, duly completed, and in the appropriate format. Applications with incomplete or incorrectly completed documentation will be automatically rejected.
Please also note that signed copies of all listed documents must be available prior to departure.

First application round: 1 November 2026 – 20 December 2026 (Applications can only be submitted during this period. Applications submitted outside this period will not be accepted.)
Mobility period: 1 February 2027 – 30 April 2027 – The mobility must take place within this period.

Second application round: 1 February 2027 – 31 March 2027 (Applications can only be submitted during this period. Applications submitted outside this period will not be accepted.)
Mobility period: 1 May 2027 – 31 August 2027 – The mobility must take place within this period.

The third application round will only be announced if sufficient funding is available. Therefore, the third application round is not guaranteed to take place. Please check our website for the latest information on available application opportunities.

Third application round: 1 May 2027 – 30 June 2027 (Applications can only be submitted during this period. Applications submitted outside this period will not be accepted.)
Mobility period: 1 September 2027 – 31 January 2028 – The mobility must take place within this period. For this application round, please note that participants must return home no later than 31 January 2028.


Application Process for Student Research Mobility

I. Learning Agreement – draft in Word format

  1. Read the Guidelines for Completing the Learning Agreement
  2. First, discuss and agree on the content of the Agreement both with the relevant parties at Semmelweis University and with the host institution. Once the content has been finalized, attach the document to your application in Word format. The document must not be signed before it has been reviewed and approved by the Mobility Office. The signing process may only begin once you have received confirmation from us via the MySemmelweis platform.

Download the Learning Agreement

Important!
Under Responsible Person at the Sending Institution, the Dean of the relevant Faculty must always be indicated. The Dean’s signature will be arranged by our Office; the student is not responsible for obtaining it.

II. Supervisor/Head’s Acceptance Statement in PDF format

  1. Complete the document and have it signed. Once signed, attach it to your application in PDF format.

Download the Supervisor/Head’s Acceptance Statement

The statement must be completed by Semmelweis University, not by the host institution. If the period spent abroad will be credited towards more than one course at Semmelweis University, this statement must be signed for each relevant course by the appropriate person at Semmelweis University. If you do not have a specific supervisor or head, the statement must be signed by the Dean.

Important!
The signed and stamped document must also be sent to the relevant Department so that they are informed of and acknowledge the acceptance

III. Letter of Acceptance (LOA) signed by the host institution, in PDF format

  1. Complete the document and send it to the host institution for signature.
  2. Once it has been signed, attach it to your application in PDF format.

Download the Letter of Acceptance

The Pannónia-specific document provided by Semmelweis University should preferably be used; however, we also accept the host institution’s own version.

IV. Signed and stamped Certificate of Active Student Status in PDF format

You can request this certificate from the Academic Affairs Office of your Faculty. The certificate must not be older than 3 months.

Please note that the end date indicated on the Certificate of Student Status issued by the Academic Affairs Office is an estimated date, which is also stated as such on the document. In most cases, the Office can certify the student status until the expected end of the given academic year; however, this may vary depending on the Faculty and the individual student. The actual date on which student status ends is determined by the date of completion of studies. For this reason, the application documentation also includes a Declaration on Active Student Status, in which the applicant confirms that they will maintain active student status throughout the entire mobility period.

V. Signed Declaration on Active Student Status in PDF format

  1. Complete and sign the declaration, then attach it to your application in PDF format.

Download the Declaration on Active Student Status

By signing this declaration, you confirm that you will maintain active student status at Semmelweis University throughout the entire period spent abroad. If the information provided is false, the scholarship will not be paid. If the scholarship has already been paid and it is subsequently established that the declaration was false, the full amount of the scholarship must be repaid.

VI. Signed Declaration of Acknowledgement and Acceptance of the Regulations in PDF format

  1. Read the regulations of the Pannónia Scholarship Programme carefully.
  2. Complete and sign the declaration, then attach it to your application in PDF format.

Download the Declaration of Acknowledgement and Acceptance of the Regulations

By signing this declaration, you confirm that you have fully familiarised yourself with the regulations of the Pannónia Scholarship Programme and accept all of its provisions. Complaints cannot be accepted if the required procedures have not been followed in accordance with the regulations.

VII. Professional CV with a photograph in PDF format

VIII. Documents Certifying Participation in Previous Research Activities in PDF Format

 

Persons responsible for academic matters

Contact details of Faculty coordinators

ÁOK: Levente Karczag – karczag.levente@semmelweis.hu 

FOK: Dr. Mercédesz Orsós – orsos.mercedesz@semmelweis.hu

GYTK: Dr. Tamás Pálla – palla.tamas@semmelweis.hu

ETK: Ágnes Szabó – etk.international@semmelweis.hu

PAK: Szabolcs Tiger – tiger.szabolcs@semmelweis.hu

Doctoral School: Csilla Csorba-Jónás – csorba-jonas.csilla@semmelweis.hu

 

 

Assessment of applications, submission of missing documents, appeals

Evaluation – How do I know if my application has been awarded?

If the application status in My Semmelweis changes to “In progress (application approved, mobility may proceed)”, this means that the applicant’s mobility has been approved and can go ahead.

Submission of missing documents (corrections)

Missing documents/corrections may be requested once. You must provide the required documents or corrections within 3 business days of our feedback. If the applicant does not correct the issue, corrects it improperly, or submits it after the deadline, the application will be rejected without further substantive review.

Appeal

The applicant may submit a written objection against the decision within 3 days of receiving the notification of the application decision. The objection may be submitted by email to the International Mobility Office. The objection must include the information necessary to identify the application concerned, as well as the measure being contested.

The International Mobility Office must respond to the appeal within 5 working days.

If the applicant ultimately does not take part in the awarded mobility

If a successful applicant ultimately does not wish to participate in the programme, they must notify the International Mobility Office in writing without delay. In this case, the application decision regarding that student becomes void.

 

Steps to take after a successful application

Signing the grant agreement

Steps:

  1. Our office will complete the sections that apply to us.
  2. We will then send the contract to the applicant in Word format for completion, provided that all the documents mentioned above are complete and duly signed. The applicant only needs to fill in the sections highlighted in blue.
  3. Once the applicant has completed the contract, they should send it back to us in Word format so that we can continue the administrative process.
  4. After we have finalised the contract, we will inform the applicant that it is ready to be signed. The contract can be signed in two ways: either in person, with a handwritten signature, or electronically. In the case of electronic signing, only an official, certified application may be used, such as DÁP.

Important! If the applicant is unable to sign the contract in person, they must prepare a power of attorney and submit the original copy to us, as it must be attached to the contract. This is in accordance with Act CXXX of 2016 on the Code of Civil Procedure.

When signing by power of attorney, please pay particular attention to the following legal and formal requirements:

  • The document may be signed either by hand or by certified electronic means, for example by using the DÁP application. However, it is important to note that if the document is signed electronically by any of the parties, all other parties must also sign it electronically. Handwritten and electronic signatures may not be used together within the same document; the method of signing must be the same for all parties.
  • In the case of a handwritten signature: The power of attorney must be signed by the issuer by hand, and the signature must be authenticated either by two witnesses, or by a judge, notary public, attorney-at-law, chamber legal counsel, or the representative of a legal entity, in accordance with the applicable rules.
  • In the case of an electronic signature: The signatures of two witnesses or of the above-mentioned representative(s) are not required, as the electronic signature provides full evidentiary value. In this case, the power of attorney must be signed by both the principal and the authorised representative.
  • The power of attorney must be valid, meaning that it must be made in writing, all required signatures must appear on the document, and the signatories must be identifiable, for example by name, address, date/place of birth, or company details.
  • The content of the power of attorney must be clear and specific. It must precisely define the scope of authorisation. We would also like to draw attention to the prohibition of exceeding the granted authority: the authorised representative may not sign beyond the scope and powers set out in the power of attorney.
  • Method of signing the authorised document(s): It is important that the authorised representative does not sign in their own name, but clearly indicates their representative capacity at the time of signing.

When will I receive the grant?

Once all the required documents have been submitted in full and have been signed by everyone, we will make the payment no later than within 30 calendar days after the date on which the grant agreement has been signed by all three parties.

Important! At the beginning of the year, during the summer period, and at the end of the year, obtaining the University’s signatures may take longer. Please take this into account when submitting your application.

 

During the mobility period – if there are changes to the studies

What should you do if changes occur during your stay abroad?

If any change occurs in your enrolled courses (e.g., a course is deleted, you add an additional course, make changes, or extend the duration of your mobility), you must inform the relevant Department, the faculty coordinator, and the Mobility Office by email and the MySemmelweis platform.

Exceptions to the above are Excellence Mobility and Long-Term Research Mobility. In the case of Excellence Mobility, an extension is possible within the defined mobility period of 1–6 months, and financial support may also be requested for the extended period. However, the mobility cannot be extended beyond the maximum duration of 6 months. In the case of Long-Term Research Mobility, the mobility period may be extended both within and beyond the defined duration of 1–5 months. Financial support may be requested for extensions within the 5-month period; however, no additional funding can be provided for any extension beyond 5 months.

Steps for making changes:

  • Download and complete the During the Mobility document according to the changes.
  • Send the changes to the relevant Department (at Semmelweis University) for approval.
  • Once approval has been received, email the Mobility Office the completed During the Mobility draft in Word format. The document may be signed only after you have received confirmation/feedback about this.
  • If our office approves the completion, the signing process can begin:
    • First signer: Head of the Mobility Office
    • Second signer: Dean of the relevant Faculty
    • Third signer: Host institution
    • Fourth signer: Applicant

 

Closing the mobility period

The documents required for the completion of the mobility must be submitted within 15 days of the end date specified in the agreement.

After the Mobility

This document certifies that you have completed the professional internship/placement or the research activity.

  • It may be issued by the host institution as well. If the host institution cannot issue such a document, then the After the Mobility (ATM) form must be completed instead.

  • Submission deadline: ithin 15 days of the end date stated in the agreement.

Download the After the Mobility (ATM) form

 

Important! If the dates shown on the certificate differ from those recorded in the grant agreement, you will be required to repay the scholarship.

Certificate of Attendance

This is the Certificate of Attendance.

  • The dates must match the dates stated in the contract.
  • It must be completed by the host institution (upon arrival and upon departure).
  • Submission deadline: within 15 days of the end date stated in the agreement.

Download the Certificate of Attendance document

In the case of a conference:
It is not mandatory to complete this; we also accept the document issued to you by the conference organisers.

Important! If the dates shown on the certificate differ from those recorded in the grant agreement, you will be required to repay the scholarship.

Preparing the student report

  • The report must be written according to our guidelines.
  • Submission deadline: within 15 days after your return home.
  • You may include photos, but not at the expense of the text.
  • It must be signed by your supervisor/manager at Semmelweis University. If you do not have a specific supervisor/manager, it must be signed by the Dean or Vice-Dean.
  • Please submit it in PDF format.

Download the guide for preparing the student report

Travel documents

You only need to submit these if you requested support for one or more travel days.

  • Please send train tickets, boarding passes, flight tickets, etc. An invoice is not required. We only need to verify the dates to check whether your travel complied with the rules and whether you are eligible for the requested support.
  • Submission deadline: within 15 days after your return.
  • If you travel by private car, you must complete and submit the document shown below.

Download the Criminal Law Declaration form.

In the case of incomplete documents

If the documentation is incomplete, the applicant will be required to repay the grant.

If the delay occurs due to reasons beyond the applicant’s control, this must be reported in writing to the Mobility Office.

Authority of the Mobility Department – Post-Implementation Review

The Mobility Department shall be entitled to conduct a comprehensive review of mobility activities implemented under the Pannónia Scholarship Programme for a period of five years following the acceptance of the final mobility documentation, including, in particular, the application documentation, financial settlement, and the lawfulness of the determination, use and, where applicable, correction of the grant. If any deficiency, irregularity or administrative error is identified during such review, the applicant shall be required to comply with the measures prescribed by the Mobility Department, including any repayment or other financial obligations, even where the applicant is not responsible for the occurrence of the deficiency, irregularity or administrative error.

 

We love postcards! 🤩

Postcards from our students take us around the world—at least in our imagination. 😊 Each and every card is a real treasure to us, and we truly enjoy collecting them. Every single postcard brings a smile to our faces, because it’s wonderful to know that our students are thinking of us. 🤗🥰

Our address:
International Mobility Office
1089 Budapest, Nagyvárad tér 4. – Student Centre

We hope you had a great time and returned home with lifelong memories and valuable experience! 💙