1. 1. The scope of these House Regulations extends to the entire building of the Basic Medical Science Center of Semmelweis University (1094 Budapest, Tűzoltó u. 37-47.) (hereinafter referred to as: „EOK“), the underground car park, the private landscaped area and the artwork and other installations located there, to all persons inside the premises and to all persons intending to enter.
2. All those, entering EOK, should accept the present regulations and should proceed according to the them.
3. By accepting the House Regulations, the person entering the premises of the EOK consents to Semmelweis University’s use of public recordings of public events and public appearances held on the premises of the EOK. Those, who violate the regulations, will be escorted from the building, people showing explicit anti-social behaviour can be banned from the building.
4. All people, entering EOK are obliged to respect that there are educational and research activities in
process in the building, and they should behave accordingly. No one can endanger the tranquility, personal or property security of anyone within the building.
5. The same applies to littering, smoking in the building, bringing pets into the building without permission or using any equipments of EOK improperly. Deliberate cause of damage implies obligation of indemnification.
6. Any waste may only be disposed into the containers or bins designed explicitly for this purpose. Dangerous wastes should be disposed by following the relevant rules and regulations. The collection of batteries takes place on the ground floor of comb corridor „C“. The disposal of dangerous office wastes is the responsibility of the dispatcher or of the safety officer. Selective waste collection bins are placed both within the institutes/departments and within community areas.
7. A The building of EOK is open between 7.00 a.m. and 22.00 p.m. on weekdays. Beyond these opening hours students are forbidden to stay in the building, except for those visiting the library or working in or visiting the institutes/departments. The underground garage and the areas of institutes/departments can be visited beyond these opening hours as well, but only for those, who have the permission to do so. During the academic year and the exam period the library is open 24 hours per day. Within the opening hours of the building and between 7.00 a.m. and 22.00 p.m. on week-ends students are entitled to stay in the areas of the café near Békéssy lecture hall, within the studying „island“ near the Tűzoltó street entrance, in the bathrooms of comb corridor „C“. Beyond the opening hours of the building – those visiting the libary – may only stay in the library, within the area of the café near the Békéssy lecture hall, within the area of the studying „island“ near the Tűzoltó street entrance, but not at any other places within the building.
8. Entrance to the building is possible by presenting a valid student ID card of any higher education institution, Semmelweis University entry card or guest card. Entering the building is also possible through the entrance gate, in accordance with the rules of entry. Guests arriving without an ID card and students who leave their student ID cards at home will be identified by the reception staff on the basis of a guest list or by other means. The guest can then either take the elevator to the lobby of the institution with a guest card or be picked up and accompanied by the host.
9. The ground floor, the lobby, the cafe and the first-floor gallery are open to the public. The lecture and seminar rooms and the corridors in front of the first-floor practice rooms and the practice rooms are only for people who are involved in a course or event taking place there. Only EOK staff members and their guests (accompanied or with a guest card) are allowed to enter the Institutes and the staircases on floors 2 to 4. Strangers are not allowed in the operational area.
10. The EOK building has one main entrance on the ground floor, from Thaly Kálmán street. The Tűzoltó street entrance is open on request by special arrangement. Those, who have an entry card, may also access the building through the restaurant entrance, via the „F“ stairway.
Those, who come to the building by car through the underground garage, can access the inner elevators with proximity card through the -1 „B“, „C“ and -2 „B“ and „C“ corridors.
Those, who come by car and do not have entry cards can access the ground floor main entrance and the reception through the outer parking stairway and elevator.
11. Entrances from the underground garage and from the restaurant are protected by camera, proximity card entry system, there is no personal control.
12. Without entry rights, without the approval of the host, under the influence of alcohol or in case of showing disgraceful behaviour, the security service may deny the entry while drawing up minutes about the incident.
13. External suppliers and service providers of the departments are subject to the rules applicable to external guests. In order to facilitate administration, the Institutions shall submit a list of suppliers and, where applicable, an SAP order list to the reception desk or to the Directorate responsible for the collection of supplies, including the names and contact details of the suppliers and their authorized substitutes. EOK building operations staff may move around the building without restriction, while subcontractors may move around the building as directed, under the supervision or responsibility of the operations staff member(s). Persons entering the building for this purpose must report to the operations desk.
14. Those, who do not work in the building, beyond opening hours can only enter the building with special permission. Such permission may be given by the heads of organizational units, which operate in the building. The list of those, who have such permissions are kept at the reception and this makes it possible for those, having permissions, to enter the building beyond opening hours.
15. In special, well justified cases authorized persons (for university citizens it is the staff of the Safety Directorate, the Director of EOK Directorate, for subcontractors it is the head of the security service or the Responsible of the Establishment), may order in writing the control of outgoing persons or cars.
16. The Institutes are protected by a proxymity card access system. The use of a photographic access card is compulsory for staff and permanent guests of the Institute. Eligibility is certified by the Head of the Institute and managed by the Directorate. Access to the Institutes is governed by their internal rules.
17. The doors of the rooms in the building have a master key system. For duplicate keys and lost keys, please contact the head of operations.
18. The main and group keys to the rooms are kept in the key cabinet at the reception. Room keys are collected and handed in in the key register booklet, against signature, after verification of authorization. Key authorizations are determined by the departments within the EOK, documented and updated on a list kept at reception.
19. Only the head of the institute, the secretariat of the institute or the economic administrator of the institute may request new keys from the Operational Department. The heads or staff of individual laboratories cannot because of the protection of the security of the master key system.
20. The EOK building has a 24-hour reception (security) service, which manages the keys to the premises, checks entry cards and prevents unauthorized access. They direct arriving guests and open and close the building. In the event of a fire or other emergencies, they call for help and rescue people from the elevators. In accordance with written instructions, they are responsible for general property security, the management of the fire alarm, the CCTV system, the entry, and building surveillance system and the maintenance of the corresponding activity logbooks. They assist disabled persons in the accessibility of the premises. The security staff also ensures that the House Rules of the building are observed and take action against those who break the rules in very serious cases.
They do the patrolling within the building and in the adjacent outside areas, which belong to the building, every 3 hours. They check the permissions of the parking lots in the underground garage, they prohibit parking at unauthorized places. When it is needed or when they are asked, they write minutes about theiractivities and processes.
21. Cleaning and building hygiene tasks are carried out by cleaning staff in overlapping shifts from 4:00 to 22:00, and during working and training hours. It also provides part-time on-call duty at weekends in predefined work areas.
22. If the allocation of institutional areas within the building is changed due to relocation, or if there is a change of function or relocation within the institution, the institution concerned will notify EOK Support so that the EOK IT department can reassign the Internet connections of the premises to the appropriate institutional domain in time to avoid network problems later on.
23. In case of delivery of big size or bigh weight objects, the Facility Manager of the building should be notified in advance, and the Facility Manager will check the quality of delivery (protection of statical elements, floor coatings) and if it’s needed the Facility Manager assists in the setup. Transport of heavy equipment can only be done in the freight elevator (comb corridor „B“, Tűzoltó street side elevator). On the door and in the inside of the freight elevator the following signs should be written in Hungarian, German and English: „FREIGHT ELEVATOR!“, „LIVING ANIMAL!“, „DELIVERY OF WASTE!“.
24. The main hall can only be used for transporting light weight packages, which can be held in hand. In order to protect the floor of the main hall, delivery should be processed with a light weight, rubber-wheel carriage, and to only those premises, which can be accessed only through the main hall (library, Packet room, isotope laboratory, laboratories of the ground floor „D” comb corridor, lecture halls, seminar rooms, café). All other facilities of the building may only be accessed through the underground garage, by freight elevators. The delivery company either should park in the underground garage and deliver the products by freight elevator from there, or should stop on the street and must use the underground garage elevator up to a load of maximum 1000 kgs. The underground garage is allowed to use only with vans maximum height of 2,1 meters.
25. Gas bottles may only be delivered in hand or by an orderly delivery equipment, according to the relevant labour protection regulations, that is, through the underground garage, by using the freight elevator. No other person can use the freight elevator during the time of the delivery of the gas bottle. The gas bottles of the common CO2 network of the institutes are managed by the given institute/department.
26. The common gas bottle storage of EOK can found on the 5th floor, the building dispatcher is in charge for its operation. Different gases must be stored in rooms labeled accordingly, in line with the relevant rules and regulations. Within the room the full and empty bottles should be stored separately. The relevant side should be marked. The bottle must be fixed in all cases.
27. Experimental animals can be taken out from the animal house in closed, filtered or plastic boxes. The animal cages cannot be used for this purpose. The delivery of animals and animal cadavers should be done via: entrance of the animal house – underground garage – comb corridor „B“ freight elevator. No animal can be transported in the passenger elevators.
28. The delivery of experimental animals, dangerous materials and isotopes are governed by university regulations, and the observation of these rules is compulsory.
29. The underground garage of the EOK building is managed by the EOK Directorate. The underground car park is for use only by authorized and licensed users. Regulations for the use of the underground car park are displayed at the main entrances.
30. The lockers in the upstairs practice rooms are managed by the Institutes.
31. The luggage lockers on ground floor „B“ comb corridors can be used freely. The magnetic card, which is essential for their use can be asked free of charge at the reception after giving a valid student ID to the receptionist. The lockers should be emptied until the end of the opening hours of the building at the latest, and magnetic cards must be handled back to the reception. The use of luggage lockers in the „C“ comb corridor of the ground floor is compulsory for those, attending the library. The magnetic card, which is essential for their use, can be asked free of charge from the librarian after handing in a valid student ID to the librarian. The lockers should be emptied upon leaving the library and the magnetic card should be given back to the librarian. The loss of magnetic cards should be reported at the reception and the price of the card should be paid.
32. EOK Directorate cannot be held liable for any object lost or found in the building, neither for objects placed in the luggage lockers.
33. Handing in and takeover of lost and found objects (on the day when they are found) is done at the reception. Anyone, who finds something is obliged to immediately hand it over to the head of the security service, the security personnel in service or to the receptionist. If the owner can be found at the premises, the lost and found object should be given back to its owner after certifying the ownership, or if the owner of the lost and found object can be identified, the security service will contact him/her.
34. The staff of the reception service will register the lost and found objects on a dedicated lost and found object coupon which is authenticated and sequentially numbered. The coupon contains the data regarding the person, who found the object, the detailed description of the object, and the place and circumstances of the recovery, and is fasten on the object. Those lost and found objects, which should be stored for a longer time, are to be stored by the Informatics and Operation Department of the EOK Directorate, where they are listed in a password protected digital registry according to the coupons, and will be given back there to their owners after certifying the ownership. The registry also contains the fact of returning the objects. Office hours: Monday-Friday: 09.00 a.m. – 14.00 p.m.
35. Flammable or explosive materials, perishable objects cannot be stored together with the lost and found objects.
36. There is a wireless internet network (WiFi) on the area of the whole building. It can be accessed for guests through the EOKGuest network, and for students through the Eduroam network. During the time of the exams the WiFi system might be switched off upon the request of the head of the examining institute/department
37. Any operational problem regarding the EOK building or infrastructure should be directed to the EOK Support (email@example.com), which confirms the claim and forwards it to the Facility Manager through the deficiency reporting-monitoring system. The Facility Manager sends a feedback after the checkup and repair of the deficiency
38. For all questions, not governed by the present regulations the other relevant rules and regulations of Semmelweis University and the Basic Medical Sciences Center apply. For building management issues, the Facility Manager acts.
39. The reporting, handling and registering of thefts, and vandalism is managed by the Facility Manager of the building.
40. In case of any emergencies the following persons are to be notified:
a. Semmelweis University EOK responsible for fire protection and labour protection: firstname.lastname@example.org – +36(20) 663 2383
b. Head of Operations: Győri István , +36(20) 329 6572
c. Semmelweis University Department of Medicine, head of the EOK Directorate: Pásztrai Ilona
d. Assigned Authority
41. The present regulations enter into force on the day of their approval and remain in force until withdrawal.
Budapest, 13th December 2022.
Basic Medical Science Center
Operative Body of Consent