Student mobility for Conference/Congress Participation (studies)
Possible duration: min. 2 days, max. 30 days
Maximum number of funded days: 30 days
Possible locations: higher education institution, company/business, partner institution
Supported activity: participation in conferences/congresses (provided that the applicant participates actively, contributes to the content and/or organisation of the event)
Programme validity: the mobility period must be completed no later than 31 August 2027
table of contents:
- General information
- Application process
- Evaluation of applications, submission of missing documents, appeals
- Steps to take after a successful application
- Closing the mobility period
General Information
Only active participation is eligible for support, meaning: The application must be submitted no later than 1 month before departure, but due to potentially lengthy administrative procedures, it is recommended to submit it as early as possible. IMPORTANT! An interruption of mobility occurs when, during the period specified in the contract, the participant does not spend their time carrying out the activity for which they have received funding. Interrupting a mobility period is not prohibited, but we can provide funding only for the period during which you are actually engaged in the activity stated in your contract. The applicant is required to report every interruption to us in the Learning/Mobility Agreement and also in a separate comment on the My Semmelweis platform. Important! The scholarship amount depends on the length of the funded period and the host country’s country group (see the list below). The grant may not necessarily cover all actual expenses incurred. Andorra, Australia, Austria, Belgium, Cook Islands, Denmark, South Korea, United States, United Kingdom, Faroe Islands, Fiji, Finland, France, Netherlands, Hong Kong, Ireland, Iceland, Israel, Japan, Canada, East Timor, Kiribati, Liechtenstein, Luxembourg, Macau, Marshall Islands, Micronesia, Monaco, Nauru, Germany, Niue, Norway, Palau, Papua New Guinea, Solomon Islands, San Marino, Switzerland, Sweden, Samoa, Singapore, Taiwan, Tonga, Tuvalu, New Zealand, Vanuatu Afghanistan, Bangladesh, Belarus, Bhutan, Bosnia and Herzegovina, Bulgaria, Cyprus, Czech Republic, North Macedonia, Estonia, Georgia, Greece, Croatia, Iraq, Yemen, Cambodia, China, Kyrgyzstan, Kosovo, Laos, Poland, Latvia, Lithuania, Maldives, Malta, Myanmar, Moldova, Montenegro, Nepal, Italy, Russia, Armenia, Pakistan, Portugal, Romania, Spain, Sri Lanka, Serbia, Syria, Slovakia, Slovenia, Tajikistan, Turkmenistan, Ukraine, Uzbekistan Albania, Algeria, Angola, Antigua and Barbuda, Argentina, Azerbaijan, Bahamas, Bahrain, Barbados, Belize, Benin, Bolivia, Botswana, Brazil, Brunei, Burkina Faso, Burundi, Chile, Comoros, Costa Rica, Chad, South Africa, South Sudan, Dominica, Dominican Republic, Djibouti, Ecuador, Equatorial Guinea, United Arab Emirates, Egypt, El Salvador, Ivory Coast, Eritrea, Ethiopia, Philippines, Gabon, Gambia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, India, Indonesia, Iran, Jamaica, Jordan, Cameroon, Qatar, Kazakhstan, Kenya, Colombia, Congo, Democratic Republic of Congo, Central African Republic, Cuba, Kuwait, Lesotho, Lebanon, Liberia, Libya, Madagascar, Malaysia, Malawi, Mali, Morocco, Mauritania, Mauritius, Mexico, Mongolia, Mozambique, Namibia, Nicaragua, Niger, Nigeria, Oman, Palestine, Panama, Paraguay, Peru, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, São Tomé and Príncipe, Seychelles, Sierra Leone, Suriname, Saudi Arabia, Senegal, Somalia, Sudan, Eswatini, Tanzania, Thailand, Togo, Turkey, Trinidad and Tobago, Tunisia, Uganda, Uruguay, Venezuela, Vietnam, Zambia, Zimbabwe, Cape Verde Islands Travel support is not granted automatically. This support can be requested for a total of 2 days (maximum 1 day for outbound travel and maximum 1 day for return travel), except in the case of long-term mobility. Example Transfers and time zone differences: Transfers and time zone differences do not change the number of eligible travel days, so travel should be planned accordingly. Therefore, if the applicant travels abroad more than 2 days before the mobility starts, or returns home more than 2 days after the mobility ends, they are not eligible for travel support. The scholarship is always transferred in Hungarian forints (HUF) to the bank account number recorded in the Neptun system (please also indicate this same account number in your grant agreement). We cannot transfer two scholarships to the same bank account (i.e., two students cannot receive the scholarship to the same account). For students: pannonia@semmelweis.hu For staffs: My Semmelweis
Who can participate in the study programme?
What academic requirements must be met?
What type of conference participation can remind funded?
How long can a student spend on mobility?
When should the application be submitted?
If the application is submitted less than 1 month before departure, it will be automatically rejected.
Interruption of mobility – what does it mean and what happens in such cases?
If you do not report the interruption and it is discovered later, we may request repayment of up to the full amount of the grant, referring to Section 9 (ETHICS AND VALUES) of the contract.
Student grant amounts – Short programmes
Daily grant amount for short-term mobility:
I. Country Group II. Country Group III. Country Group
1-10. days: 30 000 Ft/day 1-10. days: 27 500 Ft/day 1-10. days: 25 000 Ft/day
11-20. days: 20 000 Ft/day 11-20. days: 17 500 Ft/day 11-20. days: 15 000 Ft/day
21-30. days: 10 000 Ft 21-30. days: 7 500 Ft 21-30. days: 5 000 Ft/day
Daily grant amount for short-term mobility (doctoral programmes):
Country Groups
I. Country Group
II. Country Group
III. Country Group
Travel support (not granted automatically)
If you request it in your application, it may be approved in advance; however, it will only be considered final (this is determined during the verification of the closing documents after you return home) if your travel complied with the rules below and you can prove it with a ticket and/or boarding pass that shows both the departure date and the return date. If the outbound and return travel dates match the dates specified in the contract, you must repay the travel support.
The dates of outbound and return travel must not coincide with the actual mobility dates recorded in the contract (see example below). We provide support for travel days only if the outbound journey starts no more than 2 days before the start of the mobility, and the return journey ends no more than 2 days after the end of the mobility.
Actual mobility period recorded in the contract: 07/14–07/18
Travel-day support is granted if, for example:
Where is the scholarship paid to for students?
What insurance must be arranged before departure?
Our communication channel
Application process
Application submission: pannonia@semmelweis.hu
Email subject: Student short-term conference – “Applicant’s name”
The application must always be sent by the applicant from their own email address.
If you apply for more than one mobility period, please send a separate email for each mobility.
Email body:
- Applicant’s name
- Neptun code
- Faculty, year of study
- Conference location (country, city)
- Title of the presentation/poster
- Exact mobility dates (excluding travel days)
- Do you request support for travel day(s)? If yes, how many (in compliance with the rules)
Documents to be attached:
I. LEARNING AGREEMENT – DRAFT IN WORD FORMAT
- Download the Learning Agreement template. Only the form created specifically for the Pannónia Programme will be accepted.
- Read the Learning Agreement completion guide.
- Coordinate the content of the Agreement both at Semmelweis University and with the host institution, once this has been done, attach the draft in Word format to your application email. The document may be signed only after you have received confirmation/feedback about this.
Important! Under the signatories, in the section “Responsible Person at the Sending Institution”, the Dean of the relevant Faculty must sign in every case.
II. SUPERVISORs/institutional leadres ACCEPTANCE letter – SIGNED, PDF FORMAT
- Download the Supervisors/institutional leaders acceptance letter.
- Please complete it and have it signed. Once this has been done, attach it to your application email in PDF format.
This statement is completed by Semmelweis University, not by the host institution. If you will take multiple courses abroad, this statement must be signed for each course.
If you do not have a specific head of department/supervisor, the Dean must sign the acceptance statement.
Important! The signed and stamped document must also be sent to the relevant Department, so they are informed about the acceptance.
III. Document proving active participation in a conference – PDF FORMAT
For example: an official invitation from the organisers, or the conference programme booklet including your presentation
IV. ACTIVE STUDENT STATUS CERTIFICATE – SIGNED AND STAMPED, PDF FORMAT
This certificate can be requested from your Faculty’s Student Affairs Office.
V. DECLARATION OF ACTIVE STUDENT STATUS – SIGNED, PDF FORMAT
- Download the Declaration of Active Student Status
- Once this has been done, attach it to your application email in PDF format.
VI. PROFESSIONAL CV WITH PHOTO – PDF FORMAT
All documents must be submitted before departure; otherwise, the grant agreement cannot be prepared.
Persons responsible for academic matters
ÁOK: Anikó Frittmann – frittmann.aniko@semmelweis.hu FOK: Dr. Zsuzsanna Tóth – toth.zsuzsanna@semmelweis.hu GYTK: Dr. Tamás Pálla – palla.tamas@semmelweis.hu ETK: Éva Kámán – kaman.eva.maria@semmelweis.hu PAK: Szabolcs Tiger – tiger.szabolcs@semmelweis.hu Doctoral School: Csilla Csorba-Jónás – csorba-jonas.csilla@semmelweis.hu
Contact details of Faculty coordinators
Assessment of applications, submission of missing documents, appeals
If you do not receive a rejection notice from us, your application has been approved and you may proceed with your mobility period abroad. Missing documents/corrections may be requested once. You must provide the required documents or corrections within 5 days of our feedback. If the applicant does not correct the issue, corrects it improperly, or submits it after the deadline, the application will be rejected without further substantive review. The applicant may submit a written objection against the decision within 3 days of receiving the notification of the application decision. The objection may be submitted by email to the International Mobility Office. The objection must include the information necessary to identify the application concerned, as well as the measure being contested. The International Mobility Office must respond to the appeal within 5 working days. If a successful applicant ultimately does not wish to participate in the programme, they must notify the International Mobility Office in writing without delay. In this case, the application decision regarding that student becomes void.
Evaluation – How do I know if my application has been awarded?
Submission of missing documents (corrections)
Appeal
If the applicant ultimately does not take part in the awarded mobility
Steps to take after a successful application
Step 1: Our office sends the agreement to the applicant in Word format for completion (once all the required documents listed above have been submitted in full and are signed). The applicant only needs to complete the yellow sections. Important! Once all the required documents have been submitted in full and have been signed by everyone, we will make the payment no later than within 30 calendar days after the date on which the grant agreement has been signed by all three parties. Important! At the beginning of the year, during the summer period, and at the end of the year, obtaining the University’s signatures may take longer. Please take this into account when submitting your application.
Signing the grant agreement
Step 2: After completing it, the applicant sends it back to us in Word format so that we can complete the remaining parts (we will fill in the green sections).
Step 3: Once the agreement has been finalised, we will inform the applicant when they can come to our office to sign it in person. The agreement is printed in two copies.
The grant agreement can be signed only in person at our office. We do not accept authorisations/proxy signatures or any other alternatives. Please take this into account and plan accordingly before your departure, as you must come to our office to sign the agreement. The agreement must be signed with a blue pen; we cannot accept any other colour.
When will I receive the grant?
Closing the mobility period
Documents required for closing, which must be submitted within 15 days of your return home.
This is the Certificate of Attendance. Download the Certificate of Attendance document In the case of a conference: Important! If the dates shown on the certificate differ from those recorded in the grant agreement, you will be required to repay the scholarship. This document certifies the credits earned. Download the After the Mobility (ATM) form. Important! If the dates shown on the document differ from those recorded in the grant agreement, you will be required to repay the scholarship. You only need to submit these if you requested support for one or more travel days. Download the Criminal Law Declaration form. If the documentation is incomplete, the applicant will be required to repay the grant. If the delay occurs due to reasons beyond the applicant’s control, this must be reported in writing to the Mobility Office.
Certificate of Attendance
It is not mandatory to complete this; we also accept the document issued to you by the conference organisers.
Transcript of Records (confirmation of completed courses)
Preparing the student report
Travel documents
In the case of incomplete documents
We hope you had a great time and returned home with lifelong memories and valuable experience! 💙