Mobility Activity
Short-term study mobility may include participation in conferences, professional events, or academic competitions, provided that the participation actively contributes to the professional content or organization of the conference. This means that the student, for instance, delivers a presentation or leads a workshop during the conference. The activity must be related to the student’s studies, provide relevant and useful knowledge for their academic progress, and be recognized as part of their studies. Passive attendance, i.e., participation solely as an attendee, is not eligible for support. Please read the complete call for applications, which details the application requirements.
As part of active participation in a conference, students may apply for support for a minimum of 2 days and a maximum of 30 days. They may take part in multiple mobility programs but must ensure that the total mobility period does not exceed 12 months per study cycle.
The study period abroad must form an integral part of the student’s academic program aimed at obtaining their degree. Mobility can only be realized if the activities performed abroad are recognized by the University and contribute to the student’s academic progress according to the regulations of the University’s academic policies.
Mobility Destination Countries and Grant Amounts
The scholarship amount available under this application depends on the length and type of the scholarship period and the host country. The grant may not fully cover the actual expenses incurred.
Student mobility grants
|
STUDENT MOBILITY GRANTS |
||||
|---|---|---|---|---|
| Long-term (month) | Short-term (day) | Short-term in the case of doctoral training (day) | Excellence Programme (month) | |
| 1st group | 400 000 HUF | Day 1-10: 30 000 HUF Day 11-20: 20 000 HUF Day 21-30: 10 000 HUF |
Day 1-10: 35 000 HUF Day 11-20: 25 000 HUF Day 21-30: 15 000 HUF |
500 000 HUF |
| 2nd group | 375 000 HUF | Day1-10: 27 500 HUF Day 11-20: 17 500 HUF Day 21-30: 7 500 HUF |
Day 1-10: 32 500 HUF Day 11-20: 22 500 HUF Day 21-30: 12 500 HUF |
475 000 HUF |
| 3rd group | 350 000 HUF | Day 1-10: 25 000 HUF Day 11-20: 15 000 HUF Day 21-30: 5 000 HUF |
Day 1-10: 30 000 HUF Day 11-20: 20 000 HUF Day 21-30: 10 000 HUF |
450 000 HUF |
Group I.
Andorra, Australia, Austria, Belgium, Canada, Cook Islands, Denmark, East Timor, Fiji, Faroe Islands, Finland, France, Germany, Hong Kong, Iceland, Ireland, Israel, Japan, Kiribati, Liechtenstein, Luxembourg, Macau, Marshall Islands, Micronesia, Monaco, Nauru, Netherlands, New Zealand, Niue, Norway, Palau, Papua New Guinea, San Marino, Samoa, Singapore, Solomon Islands, South Korea, Sweden, Switzerland, Taiwan, Tonga, Tuvalu, United Kingdom, United States, Vanuatu.
Group II.
Afghanistan, Armenia, Bangladesh, Belarus, Bhutan, Bosnia and Herzegovina, Bulgaria, Cambodia, China, Cyprus, Croatia, Czech Republic, Estonia, Georgia, Greece, Hungary, Iraq, Italy, Kazakhstan, Kyrgyzstan, Kosovo, Laos, Latvia, Lithuania, Malta, Maldives, Moldova, Montenegro, Myanmar, Nepal, North Macedonia, Pakistan, Poland, Portugal, Romania, Russia, Serbia, Slovakia, Slovenia, Spain, Sri Lanka, Syria, Tajikistan, Turkmenistan, Ukraine, Uzbekistan, Yemen.
Group III.
Albania, Algeria, Angola, Antigua and Barbuda, Argentina, Azerbaijan, Bahamas, Bahrain, Barbados, Belize, Benin, Bolivia, Botswana, Brazil, Brunei, Burkina Faso, Burundi, Cabo Verde, Cambodia, Cameroon, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Democratic Republic of the Congo, Costa Rica, Cuba, Cyprus, Djibouti, Dominica, Dominican Republic, East Timor, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini, Ethiopia, Fiji, Gabon, Gambia, Georgia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hungary, India, Indonesia, Iran, Iraq, Ireland, Israel, Italy, Jamaica, Japan, Jordan, Kazakhstan, Kenya, Kiribati, Kosovo, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Mauritania, Mauritius, Mexico, Micronesia, Moldova, Mongolia, Montenegro, Morocco, Mozambique, Namibia, Nauru, Nepal, Netherlands, Nicaragua, Niger, Nigeria, North Macedonia, Norway, Oman, Pakistan, Palau, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Qatar, Romania, Russia, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, São Tomé and Príncipe, Saudi Arabia, Senegal, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Sudan, Spain, Sri Lanka, Sudan, Suriname, Sweden, Switzerland, Syria, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Togo, Tonga, Trinidad and Tobago, Tunisia, Turkey, Turkmenistan, Uganda, Ukraine, United Arab Emirates, United Kingdom, United States, Uruguay, Uzbekistan, Vanuatu, Venezuela, Vietnam, Yemen, Zambia, Zimbabwe.
Submitting the Application
Applications should be submitted via email to pannonia@semmelweis.hu.
The email should include the following information:
- Applicant’s name
- Neptun code
- Faculty, year
- Conference name/organizer
- Conference date
- Conference location (country, city)
- Title of presentation/poster
The following documents should be attached to the email:
- Proof of active participation in the conference (e.g., an official email from the conference organizers confirming abstract acceptance or a highlighted section of the conference program including your presentation)
- Proof of student status
- Declaration that you will have active student status during the mobility period (Declaration template)
- Confirmation that the activity will be recognized in your academic progress
- Certificates of academic, scientific, or community activities (List of Certificates)
Deadlines:Applications can be submitted continuously for the period specified in point 1; however, it is recommended to submit the application at least 2 months before the planned start of the mobility to allow sufficient time for the necessary administrative steps.
Supplementation
Supplementation can occur once and must be submitted to the Mobility Office within two working days of the notification (not uploaded to the system). The coordinator will electronically notify you of any missing documents during the application review. If the applicant does not correct the error during supplementation, or does so inadequately or late, the application will be rejected without further evaluation.
Evaluation
Complete applications will be evaluated within 10 working days, and applicants will be notified of the results in writing (electronically) by the Mobility Office.
Appeal
If the student disagrees with their preliminary points (calculated differently or unclear), they may submit a written objection through the International Mobility Office to the Directorate of International Relations. The objection must include the necessary information to identify the application and the contested action or omission. The appeal will be reviewed by an ad hoc committee consisting of faculty coordinators and the head of the Directorate of International Relations, who will decide on the appeal within 5 working days.
If a successful applicant does not wish to utilize the awarded grant or participate in the program despite a successful application, they must immediately notify the Directorate of International Relations in writing. In such cases, the application decision becomes void.
Before the mobility
Learning Agreement for Studies
The Learning Agreement can be downloaded from the Mobility Office website. This document must detail the reason for attending the conference (e.g., giving a presentation and its title), the type of acceptance, and the duration of the conference. Before sending the Learning Agreement to the host institution (conference/congress organizer), it must first be approved by the institutional coordinator of Semmelweis University and the person confirming the acceptance.
IMPORTANT! Obtaining the necessary signatures may take longer than expected, so please do not leave this to the last minute! The Learning Agreement can only be sent to the host institution once all signatures have been collected, and it must be returned signed before departure.
Grant Agreement
Before departure, the student must sign a grant agreement with Semmelweis University. The form will be provided by the Mobility Office after the student has submitted the Learning Agreement signed by the host institution. Scholarship students must also complete the highlighted sections accordingly.
The grant agreement must be filled out electronically and sent to pannonia@semmelweis.hu. The Mobility Office will verify that all sections are correctly completed and will notify the student via email regarding when they can come in person to sign the document.
Insurance
Regarding health insurance, it is important to know that the European Health Insurance Card generally provides coverage only for basic healthcare services. Having this card is a minimum requirement for travel. However, it does not cover any co-payments or mandatory contributions required in the host country. If traveling outside Europe, please note that this card is not valid.
Accident insurance is essential to cover any costs that may arise if the student experiences an accident during mobility (whether for study or internship purposes).
Scholarship Payment
The scholarship will be transferred in HUF (Hungarian Forint) to the bank account provided in Neptun (please ensure that this account is also entered in the grant agreement). Two students cannot receive their scholarships in the same bank account (i.e., one account cannot be used for multiple recipients).
The transfer of the scholarship is expected 2-3 weeks after all parties have signed the grant agreement. Payments may be delayed during the summer period or at the beginning of the calendar year. Please take this into account when scheduling the signing of your agreement.
After the mobility
What Should You Obtain Before Leaving the Host Country and What Needs to Be Done After Returning Home to Complete the Documentation and Successfully Close the Mobility?
Certificates
The following documents must be signed by the host institution and presented in their original form at the Mobility Office after returning home. If it is not possible to bring the original document, please send a scanned copy (not a photo!) to the Mobility Office.
Certificate of Attendance
The Certificate of Attendance document confirms the duration of the student’s exchange period, including the start and end dates.
Confirmation of Conference Participation
The performance certificate received from the host institution (Transcript of Records / Learning Agreement for Studies – “After the Mobility” section) must be submitted to the Mobility Office within two weeks after returning home. Incomplete documentation may result in the student being required to repay the scholarship. If the delay is due to circumstances beyond the student’s control, this must be reported in writing to the Mobility Office.
Decision/Statement on Recognition
The certificate of completed courses must be submitted to the Dean’s Office/Clinic/Institute for the recognition of previously approved subjects and activities. The confirmation or official statement regarding the recognition must also be forwarded to the Mobility Office.
Completion of the Pannónia Survey
After returning home, it is mandatory to complete the survey related to the scholarship. The link to the questionnaire will be sent via email after the official end date specified in the agreement.
Writing a Report
Prepare a report about your experiences and insights from your time abroad and send it to us via email so that we can publish it on our website. Please send the report with your signature.
This will be highly valuable for future exchange students! We would also greatly appreciate any photos, videos, blog posts, or other content you created during your mobility, which could help make our website more engaging and inspire other students to embark on a similar adventure. (Guide to write a Research Report)
+1 Send Us a Postcard!
We collect postcards and would love to receive one from your destination!
Semmelweis University
International Mobility Office (Erasmus Office)
1089 Budapest, Nagyvárad tér 4.