Staff mobility for training – Pannonia scholarship program

Participation in short-term conferences includes attending conferences, professional events, or academic competitions, provided that the student takes an active role and contributes to the academic content or organization of the event. This means, for example, that the student gives a presentation or leads a workshop as part of the conference.

The activity must be related to the student’s field of study, provide relevant and beneficial knowledge for their academic progress, and be eligible for recognition as part of their studies.

In the case of a multi-author abstract – if it is accepted and presented at the conference – all student co-authors are eligible to participate in the conference and may receive a grant.

Passive participation, meaning attendance as an audience member only, is not eligible for support!

This document must also be completed and signed by the host institution. The document must be sent to us within 15 days of returning home.

Download the After the Mobility document

Important! If the dates on the certificate differ (are shorter) from those stated in the support contract, the scholarship amount will be recalculated and the student will be required to repay the difference.

This document certifies the duration of the participant’s time spent in the program, including the start and end dates. It must be completed, signed, and stamped (if applicable) by the host institution at both locations (arrival and departure). This confirms that the participant has indeed arrived and returned home. The document must be sent to us within 15 days of returning home.

Download the Certificate of Attendance for Research document

Important! If the dates on the certificate differ (are shorter) from those stated in the support contract, the scholarship amount will be recalculated and the student will be required to repay the difference.

Don’t forget to send the “Supervisor’s / Institutional Leader’s Recommendation and Acceptance Statement” to the relevant Department so they are informed about the actual acceptance. If the credit transfer is not completed, you will be required to repay the scholarship!

In case of incomplete documentation, the applicant may be required to repay the scholarship! If the delay is due to reasons beyond the applicant’s control, this must be reported in writing to the Mobility Office.

If you have requested travel support, please send the travel documents proving the trip (ticket, boarding pass, etc.) to us within 15 days after your return.

In case of travel by private car, the following document must be completed and submitted to us:

Download Criminal Liability Declaration document

After returning home, please prepare a report within 15 days about your studies, experiences, and impressions abroad, and send it to us. Feel free to enhance your report with photos to make it more colorful and lively. ☺️

We ask for the report in PDF format, and it must be signed by your supervisor or program leader!

Download the guide for preparing the student report

This document must also be completed and signed by the host institution. The document must be sent to us within 15 days of returning home.

Download the After the Mobility – Transcript of Records document

Important! If the dates on the certificate differ (are shorter) from those stated in the support contract, the scholarship amount will be recalculated and the student will be required to repay the difference.

This document certifies the duration of the participant’s time spent in the program, including the start and end dates. It must be completed, signed, and stamped (if applicable) by the host institution at both locations (arrival and departure). This confirms that the participant has indeed arrived and returned home. The document must be sent to us within 15 days of the participant’s return.

Download the Certificate of Attendance for Studies document

Important! If the dates on the certificate differ (are shorter) from those stated in the support contract, the scholarship amount will be recalculated and the student will be required to repay the difference.

The following documents must still be completed, signed, and sent to the International Mobility Office within 15 days at the latest in order to finalize the mobility process.

The payment will be made to the applicant no later than 30 calendar days after the grant agreement has been signed by all three parties. Please note that delays may occur during the summer period or at the beginning of the calendar year. We kindly ask you to take this into account when scheduling the signing of the agreement.

The scholarship is paid in Hungarian forints (HUF) to the bank account number provided in Neptun (please make sure to also provide this in your funding agreement) under the conditions stated in the contract. We cannot transfer two scholarships to the same bank account (i.e., two students cannot receive funds to the same account).

It is mandatory to provide accident insurance details (policy number) in the grant agreement. It is recommended to purchase an accident insurance policy that includes liability insurance as well. Liability insurance is not required for conference participation.

The purpose of accident insurance is to provide financial coverage for any expenses incurred if the student is injured during the mobility period.

Regarding health insurance, it is important to know that the European Health Insurance Card (EHIC) usually only provides coverage for basic medical care, and its possession is a minimum requirement for traveling. However, the EHIC does not cover co-payments or compulsory contributions that insured individuals must pay in the host country.
Please note: The EHIC is not valid outside of Europe.

The purpose of liability insurance is to offer financial protection in case the insured person becomes legally liable for causing harm to others—whether it’s bodily injury, property damage, or financial loss.
During the mobility, participants operate in unfamiliar environments, new institutions, laboratories, or fieldwork settings, where various risks may arise—such as accidentally damaging equipment, causing harm to others, or incurring costs due to legal disputes. A suitable liability insurance policy provides coverage in these situations, helping to avoid unexpected financial burdens.

Before departure, students must sign a Grant Agreement with Semmelweis University. The official template will be sent after all required documents listed above have been submitted in full and properly completed, and the Learning Agreement has been signed by all relevant parties and received in scanned form by the International Mobility Office.

The Grant Agreement must first be completed electronically and sent to us for review. We will check that all sections are correctly filled out and inform you via email when you can come to our office to sign the document.

Please note: the Grant Agreement must be signed in person at our office, so plan accordingly.

The applicant may submit a written appeal against the decision within 3 working days of receiving the notification of the decision. The appeal may be submitted via email or in person to the International Mobility Office. The appeal must include all necessary information to identify the application in question, as well as a clear description of the decision or action being contested.

After your application has been reviewed, if any missing documents or corrections are needed, we will notify you via email about the issues. You will have one opportunity to submit the missing information or corrections within 2 business days from the date of our notification. Please send the corrected documents back to the International Mobility Office in a reply email.

If the applicant fails to provide the corrections, submits them improperly, or misses the deadline, the application will be rejected without further substantive evaluation.

If you have all the required documents prepared as described above (in the Application Process section), you may submit your application. Once we receive it, we will review the materials and provide you with feedback via email within 10-12 business days regarding the next steps.

If our reply includes the grant agreement as an attachment, it means that your application has been approved and your mobility can be carried out!

ÁOK: Anikó Frittmann – frittmann.aniko@semmelweis.hu

FOK: Dr. Zsuzsanna Tóth – toth.zsuzsanna@semmelweis.hu

GYTK: Dr. Tamás Pálla – palla.tamas@semmelweis.hu

ETK: Éva Kámán – kaman.eva.maria@semmelweis.hu

PAK: Szabolcs Tiger – tiger.szabolcs@semmelweis.hu

Doctoral School: Csilla Csorba-Jónás – csorba-jonas.csilla@semmelweis.hu

I. Country Group

Andorra, Australia, Austria, Belgium, Cook Islands, Denmark, South Korea, United States, United Kingdom, Faroe Islands, Fiji, Finland, France, Netherlands, Hong Kong, Ireland, Iceland, Israel, Japan, Canada, East Timor, Kiribati, Liechtenstein, Luxembourg, Macau, Marshall Islands, Micronesia, Monaco, Nauru, Germany, Niue, Norway, Palau, Papua New Guinea, Solomon Islands, San Marino, Switzerland, Sweden, Samoa, Singapore, Taiwan, Tonga, Tuvalu, New Zealand, Vanuatu

II. Country Group

Afghanistan, Bangladesh, Belarus, Bhutan, Bosnia and Herzegovina, Bulgaria, Cyprus, Czech Republic, North Macedonia, Estonia, Georgia, Greece, Croatia, Iraq, Yemen, Cambodia, China, Kyrgyzstan, Kosovo, Laos, Poland, Latvia, Lithuania, Maldives, Malta, Myanmar, Moldova, Montenegro, Nepal, Italy, Russia, Armenia, Pakistan, Portugal, Romania, Spain, Sri Lanka, Serbia, Syria, Slovakia, Slovenia, Tajikistan, Turkmenistan, Ukraine, Uzbekistan

III. Country Group

Albania, Algeria, Angola, Antigua and Barbuda, Argentina, Azerbaijan, Bahamas, Bahrain, Barbados, Belize, Benin, Bolivia, Botswana, Brazil, Brunei, Burkina Faso, Burundi, Chile, Comoros, Costa Rica, Chad, South Africa, South Sudan, Dominica, Dominican Republic, Djibouti, Ecuador, Equatorial Guinea, United Arab Emirates, Egypt, El Salvador, Ivory Coast, Eritrea, Ethiopia, Philippines, Gabon, Gambia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, India, Indonesia, Iran, Jamaica, Jordan, Cameroon, Qatar, Kazakhstan, Kenya, Colombia, Congo, Democratic Republic of Congo, Central African Republic, Cuba, Kuwait, Lesotho, Lebanon, Liberia, Libya, Madagascar, Malaysia, Malawi, Mali, Morocco, Mauritania, Mauritius, Mexico, Mongolia, Mozambique, Namibia, Nicaragua, Niger, Nigeria, Oman, Palestine, Panama, Paraguay, Peru, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, São Tomé and Príncipe, Seychelles, Sierra Leone, Suriname, Saudi Arabia, Senegal, Somalia, Sudan, Eswatini, Tanzania, Thailand, Togo, Turkey, Trinidad and Tobago, Tunisia, Uganda, Uruguay, Venezuela, Vietnam, Zambia, Zimbabwe, Cape Verde Islands

It is possible to request support for up to 2 travel days (except in the case of long-term mobility), which will be assessed based on the institution’s decision. Travel day support can be granted for a maximum of 1 day before the start of the activity and 1 day after the end date of the activity. The amount of travel support corresponds to the daily scholarship rate, taking into account the specific country and the applicable daily rate categories.

Students of Semmelweis University are eligible to participate in the program if all of the following conditions are met simultaneously:

• They are enrolled in a Bachelor’s, undivided (long-cycle), Master’s, or Doctoral program at Semmelweis University
• Bachelor’s and undivided program students have completed at least one semester
• They have an active student status
• They will maintain active student status at the University during the applied mobility period
• They are Hungarian citizens or reside in Hungary as refugees, asylum seekers, beneficiaries of subsidiary protection, immigrants, permanent residents, or have the right to free movement and residence under the law
• They possess at least an intermediate level of language proficiency in English or the language of the host country

Our primary communication channel: pannonia@semmelweis.hu

The scholarship amount awarded under this application depends on the duration and type of the scholarship period, as well as the host country (see details below). The funding provided may not fully cover the actual expenses incurred.

Within the scholarship programme, the support is paid in Hungarian Forints (HUF). It is important that the student’s bank account is able to receive payments in HUF. If the provided account cannot accept HUF currency, the transfer of funds will not be possible.

Every period of study abroad must be an integral part of the student’s academic program and must contribute to the completion of their degree within any study cycle. Any mobility program (except for after graduation mobility) can only take place if the activities carried out abroad are fully or partially recognized in the student’s home institution academic progress.

The application must be submitted at least 2 months before the start of the mobility, as the administrative procedures take a considerable amount of time. All documents must be signed by all parties before departure! If this is not done, the application will be rejected and the applicant will not be able to participate in the mobility. Please make sure to check exactly which documents are required; these are detailed below in the “Application Process” section.

Scanned copies of the application materials are sufficient to send to us, except for the grant agreement, which must be submitted in its original form, in two copies. We recommend that you keep the original copies of all the documents listed below, as you may be asked to provide them later.