We would like to inform our colleagues that, as of September 22, 2025, the procedure for submitting applications will change. From this date onwards, applications will only be accepted through the My Semmelweis website.
Please note that the option of submitting applications by e-mail will be discontinued, and starting September 22, 2025, we will no longer be able to accept any applications sent via e-mail.
Staff Mobility for teaching and conference/congress
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Duration: min. 2 days, max. 60 days
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Supported activities:
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teaching at partner universities – the number of teaching hours must be at least 8 hours per week; if the duration is shorter than one week, a minimum of 8 teaching hours is still required
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participation in conferences or congresses, provided that the staff member is actively involved and contributes to the professional content or organization of the event
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Locations: higher education institution (with a university-level partnership agreement), company, corporation, or partner institution
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Program validity: the mobility period must be completed by 31 August 2027
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Maximum number of funded days:
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Within Europe (EU countries): min. 2 days, max. 12 days
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Outside Europe (non-EU countries): min. 2 days, max. 19 days
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table of contents:
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General Information
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Application Process
Application requirements, funding amounts, available countries, application process, evaluation, submission of missing documents, appeals -
Next steps after awarding the scholarship – Before the mobility begins
Signing the grant agreement, arranging insurance, scholarship payment -
Closing the mobility period – tasks during and after the mobility
Required documents for closing the mobility, Send a postcard! ♥
General Information
We process incoming mobility applications continuously, in chronological order. We make every effort to evaluate each case as quickly as possible. If you do not receive a reply within a short time, please do not worry – you can rest assured that you will always receive feedback from us.
Application Process
IMPORTANT! In the case of staff mobility for teaching purposes, an existing inter-institutional agreement is required between the sending and the host institution. This means that Semmelweis University and the host institution must have a valid partnership agreement (the list is available below).
If there is no agreement with the selected institution, the staff member cannot carry out the short-term mobility at that institution.
Who can participate in the program?
Funding Amounts, Available Countries
Application Process
Deadline:Applications are accepted on a rolling basis until the available funds are exhausted
Application: My Semmelweis website
Additional info: If you are applying for multiple mobilities, please submit separate applications for each via separate emails
Documents (all documents must be attached to the application; only in this case can we accept it, and only then will the one-month submission deadline be considered valid):
No additional documents need to be submitted to us apart from those listed below! Please always use the uploaded, Pannonia-specific documents.
Please note that some documents contain highlighted (yellow) fields, which are intended solely to assist with completion and to help applicants navigate the required sections more easily. These highlights must be removed before finalizing the documents.
Signed papers must be sent in scanned form (please keep the original copies, except for the grant agreement, which must be submitted). Photos of documents will not be accepted! All documents must be submitted before the mobility begins; the grant agreement will not be prepared until then.
Completed Staff Mobility Agreement, coordinated with the direct supervisor and host institution, but not yet signed (must be submitted to us for review before signing)
Download Staff Mobility Agreement
Application Form and Work Plan (to be submitted for our preliminary review; signing is only permitted after receiving our feedback. Please make sure your supervisor underlines the “I support” section)
Download Application Form and Work Plan
A document confirming active participation in a conference or congress (e.g., official invitation from the organizers, conference program including your presentation)
Certificate of Employment (Available upon request from the Directorate of Human Resources Management)
Motivation letter in PDF format (including the personal, institutional, and university-level benefits of the mobility)
Professional CV with photo in PDF format
Evaluation of applications
Steps to take after a successful application
Tasks and important information after being awarded the grant
Mobility Closure
Necessary documents for closing the Mobility
We hope you had a great time and gained lifelong experiences and memories! 💙