Student mobility for studies

Please note that the Internal Regulations of the Pannónia Scholarship Programme were amended with effect from 24 September 2026. As part of these changes, new provisions have entered into force, while several existing rules have also been clarified. All amended provisions apply retroactively to applicants who have previously participated in the Pannónia Scholarship Programme.
Before participating in the programme or submitting an application, please make sure to review the current Internal Regulations in all cases.
- Possible Duration: min. 2 days, max. 30 days
- Maximum number of funded days: 30 days
- Possible locations: at a university – only at a contractual partner institution (list below), at a hospital, or at another healthcare institution
- Supported activities: pursuing studies, professional internship/clinical placement, study trip, summer university, academic competition
- Programme validity: The return trip must take place by 31 January 2028
The Pannónia Scholarship is an opportunity and a form of financial support that may be awarded through a competitive application process; it is not granted automatically. Scholarships are awarded in all cases following an evaluation procedure, and applicants are kindly asked to take this into account when submitting their application.
General Information
IMPORTANT! For short-term study mobility at a university, there must be an existing contractual agreement between the sending and receiving institutions.
If Semmelweis University does not have an agreement with the selected institution, the mobility cannot take place at that institution.
This requirement applies only to universities and does not apply to other healthcare institutions.
How many times can I participate in the Pannónia Scholarship Programme?
During the period of their affiliation with the University, members of the University community may participate in Pannónia mobility a maximum of three times per type of affiliation (i.e. as a student or as a staff member).
This provision applies retroactively to applicants who have previously participated in the Pannónia Scholarship Programme. Accordingly, applicants who have already participated in mobility under the programme on at least three occasions are not eligible for any further mobility.
Who can participate in the study programme?
- Students who meet all of the following criteria:
- They are enrolled at Semmelweis University in a Bachelor’s, long-cycle (undivided), Master’s, or doctoral
- They have completed at least one semester.
- They have active student status.
- They will have active student status at the University during the period applied for.
- They are Hungarian citizens, or they reside in Hungary as a refugee, asylum seeker, beneficiary of subsidiary protection, immigrant, or settled person, or they have the right of free movement and residence under the law.
- They have at least an intermediate level of language proficiency in English or in the language of the host country.
What academic requirements must be met?
- The time spent abroad must always count towards the student’s credits, so it needs to be recognised as part of a course in every case (with the exception of long-term post-graduation traineeships).
- It must be an integral part of the student’s study programme.
How long can a student spend on mobility?
- Bachelor’s programme (entire study cycle): maximum 12 months
- Long-cycle (undivided) programme (entire study cycle): maximum 12 months
- Long-cycle (undivided) + Doctoral programmes in parallel (entire study cycle): maximum 24 months
- Doctoral programme only (entire study cycle): maximum 12 months
When should the application be submitted?
Who organises the mobility?
Interruption of mobility – what does it mean and what happens in such cases?
An interruption of mobility occurs when, during the mobility period specified in the grant agreement, the participant is not engaged in the activity for which the grant was awarded. Interruptions are permitted; however, financial support can only be provided for the period during which the participant is actually carrying out the activity specified in the grant agreement. Applicants are required to report every interruption both in the Learning/Mobility Agreement and separately in a comment on the My Semmelweis platform. If an interruption is not reported and is only identified at a later stage, the applicant may be required to repay part or, where applicable, the full amount of the grant, with reference to the provisions on “Ethics and Values” set out in Section 9 of the grant agreement.
Example: travelling home for the holidays or for examinations, or any other temporary interruption of the mobility period.
Student grant amounts – Short programmes
| I. Country Group | II. Country Group | III. Country Group |
|---|---|---|
| 1-10. days: 30 000 Ft/day | 1-10. days: 27 500 Ft/day | 1-10. days: 25 000 Ft/day |
| 11-20. days: 20 000 Ft/day | 11-20. days: 17 500 Ft/day | 11-20. days: 15 000 Ft/day |
| 21-30. days: 10 000 Ft | 21-30. days: 7 500 Ft | 21-30. days: 5 000 Ft/day |
Subsistence support for travel days (not granted automatically)
Subsistence support for travel days are not granted automatically.
If you request it in your application, it may be approved in advance; however, it will only be considered final (this is determined during the verification of the closing documents after you return home) if your travel complied with the rules below and you can prove it with a ticket and/or boarding pass that shows both the departure date and the return date. If the outbound and return travel dates match the dates specified in the contract, you have to repay the travel support.
This support can be requested for a total of 2 days (maximum 1 day for outbound travel and maximum 1 day for return travel), except in the case of long-term mobility.
The dates of outbound and return travel must not coincide with the actual mobility dates recorded in the contract (see example below). We provide support for travel days only if the outbound journey starts no more than 2 days before the start of the mobility, and the return journey ends no more than 2 days after the end of the mobility. Please also keep in mind the number of days that can be funded under our internal regulations. If the trip is longer than the eligible funding period, we can provide funding for one travel day only. This can be used either for the outbound journey or for the return journey, in line with the applicable rules, but not for both.
Please note that, in the case of staff mobility, subsistence support for travel days may only be requested when participating in a conference. Even in this case, support may only be claimed for the outbound travel day, not for the return journey.
Example
Actual mobility period recorded in the contract: 07/14–07/18
Travel-day support is granted if, for example:
- you depart from Hungary on 07/12 or 07/13 (it cannot be claimed for departures before the 12th), and
- you travel home from abroad on 07/19 or 07/20 (it cannot be claimed for travel after the 20th).
Transfers and time zone differences: Transfers and time zone differences do not change the number of eligible travel days, so travel should be planned accordingly.
Therefore, if the applicant travels abroad more than 2 days before the mobility starts, or returns home more than 2 days after the mobility ends, they are not eligible for travel support.
Where is the scholarship paid to for students?
The scholarship is paid in Hungarian forints (HUF) in all cases and is transferred to the bank account registered in the Neptun system.
Important!
Please check in Neptun whether your bank account details have been entered correctly. If they are missing, please update them, as this may result in a delay in payment.
Country Groups
I. Country Group
Andorra, Australia, Austria, Belgium, Cook Islands, Denmark, South Korea, United States, United Kingdom, Faroe Islands, Fiji, Finland, France, Netherlands, Hong Kong (China), Ireland, Iceland, Israel, Japan, Canada, Timor-Leste, Kiribati, Liechtenstein, Luxembourg, Macao (China), Marshall Islands, Micronesia, Monaco, Nauru, Germany, Niue, Norway, Palau, Papua New Guinea, Solomon Islands, San Marino, Switzerland, Sweden, Samoa, Singapore, Taiwan, Tonga, Tuvalu, New Zealand, Vanuatu
II. Country Group
Afghanistan, Bangladesh, Belarus, Bhutan, Bosnia and Herzegovina, Bulgaria, Cyprus, Czechia, North Macedonia, Estonia, Georgia, Greece, Croatia, Iraq, Yemen, Cambodia, China, Kyrgyzstan, Kosovo, Laos, Poland, Latvia, Lithuania, Hungary, Maldives, Malta, Myanmar, Moldova, Montenegro, Nepal, Italy, Russia, Armenia, Armenia, Pakistan, Portugal, Romania, Spain, Sri Lanka, Serbia, Syria, Slovakia, Slovenia, Tajikistan, Turkmenistan, Ukraine, Uzbekistan
III. Country Group
Albania, Algeria, Angola, Antigua and Barbuda, Argentina, Azerbaijan, Bahamas, Bahrain, Barbados, Belize, Benin, Bolivia, Botswana, Brazil, Brunei, Burkina Faso, Burundi, Chile, Comoros, Costa Rica, Chad, South Africa, South Sudan, Dominica, Dominican Republic, Djibouti, Ecuador, Equatorial Guinea, United Arab Emirates, Egypt, El Salvador, Côte d’Ivoire, Eritrea, Ethiopia, Philippines, Gabon, Gambia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, India, Indonesia, Iran, Jamaica, Jordan, Cameroon, Qatar, Kazakhstan, Kenya, Colombia, Congo, Democratic Republic of the Congo, Central African Republic, Cuba, Kuwait, Lesotho, Lebanon, Liberia, Libya, Madagascar, Malaysia, Malawi, Mali, Morocco, Mauritania, Mauritius, Mexico, Mongolia, Mozambique, Namibia, Nicaragua, Niger, Nigeria, Oman, Palestine, Panama, Paraguay, Peru, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, São Tomé and Príncipe, Seychelles, Sierra Leone, Suriname, Saudi Arabia, Senegal, Somalia, Sudan, Eswatini, Tanzania, Thailand, Togo, Turkey, Trinidad and Tobago, Tunisia, Uganda, Uruguay, Venezuela, Vietnam, Zambia, Zimbabwe, Cabo Verde
What insurance must be arranged before departure?
- In the contract, it is mandatory in all cases to provide travel insurance.
- You must take out travel insurance that includes accident insurance and liability insurance.
- Liability insurance is necessary because, during work-related activities, you may come into contact with medical instruments and high-value equipment.
- Liability insurance is not required in two cases:
- if you are travelling solely for study purposes (for students), and
- in the case of conference participation (for both students and staff).
- The European Health Insurance Card (EHIC) is not sufficient and will not be accepted.
- The University’s Colonnade travel insurance cannot be used for trips carried out under the Pannónia Scholarship Programme. Colonnade insurance covers only official business trips undertaken in the interest of and on behalf of the University, therefore it is not applicable to scholarship mobility periods.
Our suggestion: Dr. Walter
Our communication channel
Application management and application-related communication: My Semmelweis
For further information: pannonia@semmelwei.hu
List of Partner Universities:
List of partner Universities
The number of outgoing students, the maximum duration (in months), and the type of mobility are relevant only for long-term mobility. They are not applicable to short-term mobility.
| Country | Egyetem | Study language | Number of outgoing students | How many months can you go for? | What agreements are in place based on the ISCED-F code? | What type of mobility does it apply to? |
|---|---|---|---|---|---|---|
| Austria | Medizinische Universität Innsbruck | English/German | 2 | 2*6 | 0912 (Medicine) | sms |
| Austria | Medizinische Universität Wien | German | 2 | 2*6 | 0912 (Medicine) | sms |
| Austria | Medizinische Universität Graz | German | 1 | 1*12 | 0912 (Medicine) | sms |
| Austria | Medizinische Universität Graz | German | 1 | 1*12 | 0911 (Dentistry) | sms |
| Belgium | Université de Namur | English/German | 2 | 2*5 | 0916 (Pharmacy) | sms |
| Belgium | Universiteit Antwerpen | English/Dutch | 2 | 2*10 | 0912 (Medicine) | sms |
| Belgium | Universiteit Antwerpen | English/Dutch | 2 | 2*3 | 0912 (Medicine) | smp |
| Belgium | Odisee, University of Applied Sciences | – | 4 | 4*3 | 0915 (Optometry) | sms |
| Croatia | University of Rijeka | English | 1 | 1*5 | 0912 (Medicine) | sms |
| Cyprus | University of Cyprus | English/Greek | 2 | 2*3 | 0912 (Medicine) | smp |
| Czech Republic | Charles University (1st Faculty) | English/German | 2 | 2*6 | 0912 (Medicine) | sms |
| Czech Republic | Charles University (2nd Faculty) | English/German | 1 | 1*10 | 0912 (Medicine) | sms |
| Czech Republic | Charles University (3rd Faculty) | English/German | 2 | 2*6 | 0912 (Medicine) | sms |
| Czech Republic | Masarykova Univerzita | English | 2 | 2*5 | 0916 (Pharmacy) | sms |
| Finland | University of Helsinki | English | 2 | 2*5 | 0912 (Medicine) | sms |
| Finland | University of Eastern Finland | English/German | 1 | 1*5 | 0912 (Medicine) | sms |
| Finland | Oulu University of Applied Sciences | English | 2 | 2*5 | 0915 (Physiotherapy) | sms |
| France | Université de Bordeaux | English/French | 1 | 1*10 | 0912 (Medicine) | sms |
| France | Université de Bordeaux | English/French | 2 | 2*6 | 0916 (Pharmacy) | sms |
| France | Université Paris Cité | French | 4 | 4*10 | 0912 (Medicine) | sms |
| France | Université Paris Cité | French | 2 | 2*5 | 0911 (Dental Surgery) | sms |
| France | Université Paris Cité | French | 1 | 1*10 | 0916 (Pharmacy) | sms |
| France | University of Montpellier | English | 2 | 2*5 | 0912 (Medicine) | sms |
| France | Nantes Université | English/French | 2 | 2*5 | 0912 (Medicine) | sms |
| France | Nantes Université | English/French | 2 | 2*2 | 0912 (Medicine) | sms (short) |
| France | Nantes Université | English/French | 2 | 2*10 | 0915 (Physiotherapy) | sms |
| France | Nantes Université | English/French | 3 | 3*12 | 0916 (Pharmacy) | sms |
| Germany | Humboldt Universität (Charité – Universitätsmedizin Berlin, ez az orvosi kar) | English/German | 1 | 1*10 | 0912 (Medicine) | sms |
| Germany | Rheinische Friedrich Wilhelms Universität Bonn | English/German | 2 | 2*6 | 0912 (Medicine) | sms |
| Germany | Universität Regensburg | English/German | 1 | 1*5 | 0916 (Pharmacy) | sms |
| Germany | Universität Regensburg | English/German | 2 | 2*5 | 0912 (Medicine) | sms |
| Germany | Universität zu Köln | English/German | 2 | 2*10 | 0110 (Education, not further defined) | sms |
| Germany | Universität zu Köln | English/German | 2 | 2*6 | 0912 (Medicine) | sms |
| Germany | Universität zu Köln | English/German | 1 | 1*4 | 0912 (Medicine) | smp |
| Germany | Universität Würzburg | English/German | 4 | 4*5 | 0912 (Medicine) | sms |
| Germany | Universität Würzburg | English/German | 2 | 2*5 | 0916 (Pharmacy) | sms |
| Germany | Universität Tübingen | German | 2 | 2*6 | 0912 (Medicine) | sms |
| Germany | Universität zu Lübeck | English/German | 2 | 2*6 | 0912 (Medicine) | sms |
| Germany | Georg August Universität Göttingen | English/German | 2 | 2*6 | 0912 (Medicine) | sms |
| Germany | Albert Ludwigs Universitaet Freiburg | German | 2 | 2*6 | 0912 (Medicine) | sms |
| Germany | Albert Ludwigs Universitaet Freiburg | German | 1 | 1*10 | 0911 (Dentistry) | sms |
| Germany | Albert Ludwigs Universitaet Freiburg | German | 2 | 2*5 | 0916 (Pharmacy) | sms |
| Germany | Ruprecht Karls Universität Heidelberg | English/German | 2 | 2*10 | 0912 (Medicine) | sms |
| Germany | Martin Luther University Halle Wittenberg | German | 2 | 2*6 | 0912 (Medicine) | sms |
| Germany | Ludwig Maximilians Universität München | English/German | 2 | 2*6 | 0912 (Medicine) | sms |
| Germany | Ludwig Maximilians Universität München | English/German | 2 | 2*6 | 0911 (Dentistry) | sms |
| Germany | Universität des Saarlandes | German | 2 | 2*6 | 0912 (Medicine) | sms |
| Germany | Universität Leipzig | German | 2 | 2*10 | 0912 (Medicine) | sms |
| Germany | Friedrich Alexander Universität Erlangen Nürnberg | German | 2 | 2*6 | 0912 (Medicine) | sms |
| Germany | Justus Liebig Universität Gießen (JLU) | German | 2 | 2*6 | 0912 (Medicine) | sms |
| Germany | Technische Universität München | English/German | 1 | 1*12 | 0912 (Medicine) | sms |
| Germany | Technische Hochschule Deggendorf | English | 2 | 2*5 | 0910 (Health, not further defined) | sms |
| Germany | Evangelische Hochschule Nürnberg | German | 3 | 3*6 | 0110 (Special need Education) PAK | smp |
| Greece | National and Kapodistrian University of Athens | English/Greek | 1 | 1*6 | 0912 (Medicine) | sms |
| Italy | Università di Catania | English/Italian | 2 | 2*9 | 0916 (Pharmacy) | sms |
| Italy | Università di Catania | English/Italian | 2 | 2*6 | 0916 (Pharmacy) | smp |
| Italy | Università degli Studi di Ferrara | English/Italian | 2 | 2*6 | 0916 (Pharmacy) | sms |
| Italy | University of Bologna | English/Italian | 2 | 2*5 | 0912 (Medicine) | sms |
| Italy | Università degli Studi di Napoli Federico II | English/Italian | 1 | 1*9 | 0912 (Medicine) | sms |
| Italy | Università di Firenze | Italian | 2 | 2*6 | 0912 (Medicine) | sms |
| Italy | Università degli Studi di Cagliari | English/Italian | 4 | 4*9 | 0916 (Pharmacy) | sms |
| Italy | Università degli Studi di Modena e Reggio Emilia | English/Italian | 2 | 2*5 | 0916 (Pharmacy) | sms |
| Italy | University of Trieste | Italian | 1 | 1*5 | 0912 (Medicine) | sms |
| Lithuania | Vilniaus Universitetas | English | 2 | 2*10 | 0912 (Medicine) | sms |
| Lithuania | Vilniaus Universitetas | English | 1 | 1*5 | 0911 (Dentistry) | sms |
| Poland | Medical University of Bialystok | English/Polish | 2 | 2*6 | 0912 (Medicine) | sms |
| Poland | Medical University of Warsaw | English/Polish | 2 | 2*6 | 0912 (Medicine) | sms |
| Poland | University School of Physical Education in Poznan | English | 2 | 2*4 | 0915 (Therapy and rehabilitation) | sms |
| Poland | Medical University of Lodz | English | 2 | 2*10 | 0911 (Dentistry) | sms |
| Poland | Medical University of Lodz | English | 2 | 2*6 | 0912 (Medicine) | sms |
| Portugal | Instituto Politécnico de Castelo Branco | English | 2 | 2*5 | 0913 (Nursing, Midwifery) | sms |
| Portugal | Instituto Politécnico de Castelo Branco | English | 2 | 2*5 | 0913 (Nursing, Midwifery) | smp |
| Portugal | Escola Superior de Enfermagem de Coimbra | English | 2 | 2*1 | 0913 (Nursing, Midwifery) | smp |
| Portugal | University of Coimbra | English | 2 | 2*6 | 0912 (Medicine) | sms |
| Portugal | University of Coimbra | English | 3 | 3*2 | 0912 (Medicine) | smp |
| Romania | Iuliu Hațieganu University of Medicine and Pharmacy | English | 2 | 2*12 | 0912 (Medicine) | sms |
| Romania | Iuliu Hațieganu University of Medicine and Pharmacy | English | 2 | 2*2 | 0912 (Medicine) | smp |
| Romania | Universitatea de Medicina si Farmacie din Craiova | English/Hungarian | 1 | 1*5 | 0911 (Dentistry) | sms |
| Romania | Vasile Goldiș Western University of Arad | English/Hungarian | 2 | 2*6 | 0912 (Medicine) | sms |
| Romania | Universitatea de Medicină și Farmacie Victor Babeș | English/Hungarian | 2 | 2*6 | 0912 (Medicine) | sms |
| Romania | Universitatea Sapientia | Hungarian | 2 | 2*5 | 0910 (Health Care Management with Health Tourism) | sms |
| Slovakia | Pavol Jozef Šafárik Egyetem | English/Slovak/Hungarian | 2 | 2*6 | 0912 (Medicine) | sms |
| Slovakia | Pavol Jozef Šafárik Egyetem | English/Slovak/Hungarian | 2 | 2*6 | 0912 (Medicine) | smp |
| Slovenia | University of Maribor | English | 2 | 2*6 | 0912 (Medicine) | sms |
| Slovenia | University of Maribor | English | 2 | 2*1 | 0912 (Medicine) | sms |
| Spain | Catholic University of Ávila | English, Spanish | 2 | 2*5 | 0913 (Nursing) | sms |
| Spain | Catholic University of Ávila | English, Spanish | 2 | 2*3 | 0913 (Nursing) | smp |
| Spain | Universidad de Salamanca | Spanish | 1 | 1*10 | 0912 (Medicine) | sms |
| Spain | Universidade de Santiago de Compostela | – | 2 | 2*6 | 0912 (Medicine) | sms |
| Spain | Universidad CEU San Pablo - Madrid | Spanish | 2 | 2*9 | 0911 (Dentistry) | sms |
| Spain | Universidad CEU San Pablo - Madrid | Spanish | 1 | 1*12 | 0916 (Pharmacy) | sms |
| Spain | Universidad de Granada | Spanish | 3 | 3*9 | 0916 (Pharmacy) | sms |
| Spain | Universidad Complutense de Madrid | Spanish | 2 | 2*5 | 0911 (Dentistry) | sms |
| Turkey | Pamukkale University | English | 2 | 2*5 | 0913 (Nursing, Midwifery) | sms |
| Turkey | İstanbul Üniversitesi - Cerrahpaşa | English | 2 | 2*6 | 0912 (Medicine) | sms |
Application Process
The documents required for the application must be submitted in full, duly completed, and in the appropriate format. Applications with incomplete or incorrectly completed documentation will be automatically rejected.
Please also note that signed copies of all listed documents must be available prior to departure.
First application round: 1 November 2026 – 20 December 2026 (Applications can only be submitted during this period. Applications submitted outside this period will not be accepted.)
Mobility period: 1 February 2027 – 30 April 2027 – The mobility must take place within this period.
Second application round: 1 February 2027 – 31 March 2027 (Applications can only be submitted during this period. Applications submitted outside this period will not be accepted.)
Mobility period: 1 May 2027 – 31 August 2027 – The mobility must take place within this period.
The third application round will only be announced if sufficient funding is available. Therefore, the third application round is not guaranteed to take place. Please check our website for the latest information on available application opportunities.
Third application round: 1 May 2027 – 30 June 2027 (Applications can only be submitted during this period. Applications submitted outside this period will not be accepted.)
Mobility period: 1 September 2027 – 31 January 2028 – The mobility must take place within this period. For this application round, please note that participants must return home no later than 31 January 2028.
Application Process for Short-Term Student Study Mobility
I. Learning Agreement – draft in Word format
- Read the Guidelines for Completing the Learning Agreement
- First, discuss and agree on the content of the Agreement both with the relevant parties at Semmelweis University and with the host institution. Once the content has been finalized, attach the document to your application in Word format. The document must not be signed before it has been reviewed and approved by the Mobility Office. The signing process may only begin once you have received confirmation from us via the MySemmelweis platform.
Download the Learning Agreement
Important!
Under Responsible Person at the Sending Institution, the Dean of the relevant Faculty must always be indicated. The Dean’s signature will be arranged by our Office; the student is not responsible for obtaining it.
II. Supervisor/Head’s Acceptance Statement in PDF format
- Complete the document and have it signed. Once signed, attach it to your application in PDF format.
Download the Supervisor/Head’s Acceptance Statement
The statement must be completed by Semmelweis University, not by the host institution. If the period spent abroad will be credited towards more than one course at Semmelweis University, this statement must be signed for each relevant course by the appropriate person at Semmelweis University. If you do not have a specific supervisor or head, the statement must be signed by the Dean.
Important!
The signed and stamped document must also be sent to the relevant Department so that they are informed of and acknowledge the acceptance
III. Letter of Acceptance (LOA) signed by the host institution, in PDF format
- Complete the document and send it to the host institution for signature.
- Once it has been signed, attach it to your application in PDF format.
Download the Letter of Acceptance
The Pannónia-specific document provided by Semmelweis University should preferably be used; however, we also accept the host institution’s own version.
IV. Signed and stamped Certificate of Active Student Status in PDF format
You can request this certificate from the Academic Affairs Office of your Faculty. The certificate must not be older than 3 months.
Please note that the end date indicated on the Certificate of Student Status issued by the Academic Affairs Office is an estimated date, which is also stated as such on the document. In most cases, the Office can certify the student status until the expected end of the given academic year; however, this may vary depending on the Faculty and the individual student. The actual date on which student status ends is determined by the date of completion of studies. For this reason, the application documentation also includes a Declaration on Active Student Status, in which the applicant confirms that they will maintain active student status throughout the entire mobility period.
V. Signed Declaration on Active Student Status in PDF format
- Complete and sign the declaration, then attach it to your application in PDF format.
Download the Declaration on Active Student Status
By signing this declaration, you confirm that you will maintain active student status at Semmelweis University throughout the entire period spent abroad. If the information provided is false, the scholarship will not be paid. If the scholarship has already been paid and it is subsequently established that the declaration was false, the full amount of the scholarship must be repaid.
VI. Signed Declaration of Acknowledgement and Acceptance of the Regulations in PDF format
- Read the regulations of the Pannónia Scholarship Programme carefully.
- Complete and sign the declaration, then attach it to your application in PDF format.
Download the Declaration of Acknowledgement and Acceptance of the Regulations
By signing this declaration, you confirm that you have fully familiarised yourself with the regulations of the Pannónia Scholarship Programme and accept all of its provisions. Complaints cannot be accepted if the required procedures have not been followed in accordance with the regulations.
VII. Professional CV with a photograph in PDF format
Persons responsible for academic matters
Contact details of Faculty coordinators
ÁOK: Levente Karczag – karczag.levente@semmelweis.hu
FOK: Dr. Mercédesz Orsós – orsos.mercedesz@semmelweis.hu
GYTK: Dr. Tamás Pálla – palla.tamas@semmelweis.hu
ETK: Ágnes Szabó – etk.international@semmelweis.hu
PAK: Szabolcs Tiger – tiger.szabolcs@semmelweis.hu
Doctoral School: Csilla Csorba-Jónás – csorba-jonas.csilla@semmelweis.hu
Assessment of applications, submission of missing documents, appeals
Evaluation – How do I know if my application has been awarded?
If the application status in My Semmelweis changes to “In progress (application approved, mobility may proceed)”, this means that the applicant’s mobility has been approved and can go ahead.
Submission of missing documents (corrections)
Missing documents/corrections may be requested once. You must provide the required documents or corrections within 3 business days of our feedback. If the applicant does not correct the issue, corrects it improperly, or submits it after the deadline, the application will be rejected without further substantive review.
Appeal
The applicant may submit a written objection against the decision within 3 days of receiving the notification of the application decision. The objection may be submitted by email to the International Mobility Office. The objection must include the information necessary to identify the application concerned, as well as the measure being contested.
The International Mobility Office must respond to the appeal within 5 working days.
If the applicant ultimately does not take part in the awarded mobility
If a successful applicant ultimately does not wish to participate in the programme, they must notify the International Mobility Office in writing without delay. In this case, the application decision regarding that student becomes void.
Steps to take after a successful application
Signing the grant agreement
Steps:
- Our office will complete the sections that apply to us.
- We will then send the contract to the applicant in Word format for completion, provided that all the documents mentioned above are complete and duly signed. The applicant only needs to fill in the sections highlighted in blue.
- Once the applicant has completed the contract, they should send it back to us in Word format so that we can continue the administrative process.
- After we have finalised the contract, we will inform the applicant that it is ready to be signed. The contract can be signed in two ways: either in person, with a handwritten signature, or electronically. In the case of electronic signing, only an official, certified application may be used, such as DÁP.
Important! If the applicant is unable to sign the contract in person, they must prepare a power of attorney and submit the original copy to us, as it must be attached to the contract. This is in accordance with Act CXXX of 2016 on the Code of Civil Procedure.
When signing by power of attorney, please pay particular attention to the following legal and formal requirements:
- The document may be signed either by hand or by certified electronic means, for example by using the DÁP application. However, it is important to note that if the document is signed electronically by any of the parties, all other parties must also sign it electronically. Handwritten and electronic signatures may not be used together within the same document; the method of signing must be the same for all parties.
- In the case of a handwritten signature: The power of attorney must be signed by the issuer by hand, and the signature must be authenticated either by two witnesses, or by a judge, notary public, attorney-at-law, chamber legal counsel, or the representative of a legal entity, in accordance with the applicable rules.
- In the case of an electronic signature: The signatures of two witnesses or of the above-mentioned representative(s) are not required, as the electronic signature provides full evidentiary value. In this case, the power of attorney must be signed by both the principal and the authorised representative.
- The power of attorney must be valid, meaning that it must be made in writing, all required signatures must appear on the document, and the signatories must be identifiable, for example by name, address, date/place of birth, or company details.
- The content of the power of attorney must be clear and specific. It must precisely define the scope of authorisation. We would also like to draw attention to the prohibition of exceeding the granted authority: the authorised representative may not sign beyond the scope and powers set out in the power of attorney.
- Method of signing the authorised document(s): It is important that the authorised representative does not sign in their own name, but clearly indicates their representative capacity at the time of signing.
When will I receive the grant?
Once all the required documents have been submitted in full and have been signed by everyone, we will make the payment no later than within 30 calendar days after the date on which the grant agreement has been signed by all three parties.
Important! At the beginning of the year, during the summer period, and at the end of the year, obtaining the University’s signatures may take longer. Please take this into account when submitting your application.
Closing the mobility period
Certificate of Attendance
This is the Certificate of Attendance.
- The dates must match the dates stated in the contract.
- It must be completed by the host institution (upon arrival and upon departure).
- Submission deadline: within 15 days of the end date stated in the agreement.
Download the Certificate of Attendance document
In the case of a conference:
It is not mandatory to complete this; we also accept the document issued to you by the conference organisers.
Important! If the dates shown on the certificate differ from those recorded in the grant agreement, you will be required to repay the scholarship.
Transcript of Records (confirmation of completed courses)
This document certifies the credits earned.
- It can be issued by the host institution. If the host institution cannot issue such a document, the After the Mobility (ATM) form must be completed instead.
- Submission deadline: within 15 days of the end date stated in the agreement.
- This document is required only for study mobility, i.e., if you travelled abroad specifically to study. In the case of a conference, you do not need to submit it to us.
Download the After the Mobility (ATM) form.
Important! If the dates shown on the document differ from those recorded in the grant agreement, you will be required to repay the scholarship.
Preparing the student report
- The report must be written according to our guidelines.
- Submission deadline: within 15 days after your return home.
- You may include photos, but not at the expense of the text.
- It must be signed by your supervisor/manager at Semmelweis University. If you do not have a specific supervisor/manager, it must be signed by the Dean or Vice-Dean.
- Please submit it in PDF format.
Travel documents
You only need to submit these if you requested support for one or more travel days.
- Please send train tickets, boarding passes, flight tickets, etc. An invoice is not required. We only need to verify the dates to check whether your travel complied with the rules and whether you are eligible for the requested support.
- Submission deadline: within 15 days after your return.
- If you travel by private car, you must complete and submit the document shown below.
Download the Criminal Law Declaration form.
In the case of incomplete documents
If the documentation is incomplete, the applicant will be required to repay the grant.
If the delay occurs due to reasons beyond the applicant’s control, this must be reported in writing to the Mobility Office.
Authority of the Mobility Department – Post-Implementation Review
The Mobility Department shall be entitled to conduct a comprehensive review of mobility activities implemented under the Pannónia Scholarship Programme for a period of five years following the acceptance of the final mobility documentation, including, in particular, the application documentation, financial settlement, and the lawfulness of the determination, use and, where applicable, correction of the grant. If any deficiency, irregularity or administrative error is identified during such review, the applicant shall be required to comply with the measures prescribed by the Mobility Department, including any repayment or other financial obligations, even where the applicant is not responsible for the occurrence of the deficiency, irregularity or administrative error.
We love postcards! 🤩
Postcards from our students take us around the world—at least in our imagination. 😊 Each and every card is a real treasure to us, and we truly enjoy collecting them. Every single postcard brings a smile to our faces, because it’s wonderful to know that our students are thinking of us. 🤗🥰
Our address:
International Mobility Office
1089 Budapest, Nagyvárad tér 4. – Student Centre
We hope you had a great time and returned home with lifelong memories and valuable experience! 💙