Staff Mobility for Training
Please note that the Internal Regulations of the Pannónia Scholarship Programme were amended with effect from 24 September 2026. As part of these changes, new provisions have entered into force, while several existing rules have also been clarified. All amended provisions apply retroactively to applicants who have previously participated in the Pannónia Scholarship Programme.
Before participating in the programme or submitting an application, please make sure to review the current Internal Regulations in all cases.
- Eligible activities: job shadowing, seminars, workshops, courses, practical training, and study visits
- Maximum possible mobility duration: min. 2 days, max. 60 days (an agreement may be concluded for a maximum of 60 days)
- Maximum number of funded days: 5 days (funding may be requested for fewer days, but not for more than 5 days)
- Subsistence support for travel days: not available; travel days are included in the maximum number of funded days
- Possible host organisations: higher education institutions, companies, businesses, and partner institutions
- Maximum funding available for 5 days:
- Country Category I: max. HUF 350,000
- Country Category II: max. HUF 300,000
- Country Category III: max. HUF 250,000
- Funding may be requested for fewer days, but not for more than 5 days.
- Programme period: the return journey must be completed by 31 January 2028
- How to apply: via the My Semmelweis platform
The Pannónia Scholarship is a funding opportunity awarded through an application process and is not granted automatically. All applications are subject to evaluation, so please keep this in mind when submitting your application.
General Information
During the period of their affiliation with the University, members of the University community may participate in Pannónia mobility a maximum of three times per type of affiliation (i.e. as a student or as a staff member). This provision applies retroactively to applicants who have previously participated in the Pannónia Scholarship Programme. Accordingly, applicants who have already participated in mobility under the programme on at least three occasions are not eligible for any further mobility. Applications must be submitted within the officially announced application periods. Applications received outside these periods will be automatically rejected. The relevant application periods are listed under the “Application Procedure” section. An interruption of mobility occurs when, during the mobility period specified in the grant agreement, the participant is not engaged in the activity for which the grant was awarded. Interruptions are permitted; however, financial support can only be provided for the period during which the participant is actually carrying out the activity specified in the grant agreement. Applicants are required to report every interruption both in the Learning/Mobility Agreement and separately in a comment on the My Semmelweis platform. If an interruption is not reported and is only identified at a later stage, the applicant may be required to repay part or, where applicable, the full amount of the grant, with reference to the provisions on “Ethics and Values” set out in Section 9 of the grant agreement. Example: travelling home for the holidays or for examinations, or any other temporary interruption of the mobility period. The amount of funding available depends on the type of activity, the destination country, the duration of the mobility period, and the number of days eligible for funding under the internal regulations. The grant may not cover all actual costs incurred. The payment will be transferred in Hungarian forints (HUF) to the bank account specified in the agreement. Subsistence support for travel days are not granted automatically. This support can be requested for a total of 2 days (maximum 1 day for outbound travel and maximum 1 day for return travel), except in the case of long-term mobility. Please note that, in the case of staff mobility, subsistence support for travel days may only be requested when participating in a conference. Even in this case, support may only be claimed for the outbound travel day, not for the return journey. Example Transfers and time zone differences: Transfers and time zone differences do not change the number of eligible travel days, so travel should be planned accordingly. Therefore, if the applicant travels abroad more than 2 days before the mobility starts, or returns home more than 2 days after the mobility ends, they are not eligible for travel support. Andorra, Australia, Austria, Belgium, Cook Islands, Denmark, South Korea, United States, United Kingdom, Faroe Islands, Fiji, Finland, France, Netherlands, Hong Kong (China), Ireland, Iceland, Israel, Japan, Canada, Timor-Leste, Kiribati, Liechtenstein, Luxembourg, Macao (China), Marshall Islands, Micronesia, Monaco, Nauru, Germany, Niue, Norway, Palau, Papua New Guinea, Solomon Islands, San Marino, Switzerland, Sweden, Samoa, Singapore, Taiwan, Tonga, Tuvalu, New Zealand, Vanuatu Afghanistan, Bangladesh, Belarus, Bhutan, Bosnia and Herzegovina, Bulgaria, Cyprus, Czechia, North Macedonia, Estonia, Georgia, Greece, Croatia, Iraq, Yemen, Cambodia, China, Kyrgyzstan, Kosovo, Laos, Poland, Latvia, Lithuania, Hungary, Maldives, Malta, Myanmar, Moldova, Montenegro, Nepal, Italy, Russia, Armenia, Armenia, Pakistan, Portugal, Romania, Spain, Sri Lanka, Serbia, Syria, Slovakia, Slovenia, Tajikistan, Turkmenistan, Ukraine, Uzbekistan Albania, Algeria, Angola, Antigua and Barbuda, Argentina, Azerbaijan, Bahamas, Bahrain, Barbados, Belize, Benin, Bolivia, Botswana, Brazil, Brunei, Burkina Faso, Burundi, Chile, Comoros, Costa Rica, Chad, South Africa, South Sudan, Dominica, Dominican Republic, Djibouti, Ecuador, Equatorial Guinea, United Arab Emirates, Egypt, El Salvador, Côte d’Ivoire, Eritrea, Ethiopia, Philippines, Gabon, Gambia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, India, Indonesia, Iran, Jamaica, Jordan, Cameroon, Qatar, Kazakhstan, Kenya, Colombia, Congo, Democratic Republic of the Congo, Central African Republic, Cuba, Kuwait, Lesotho, Lebanon, Liberia, Libya, Madagascar, Malaysia, Malawi, Mali, Morocco, Mauritania, Mauritius, Mexico, Mongolia, Mozambique, Namibia, Nicaragua, Niger, Nigeria, Oman, Palestine, Panama, Paraguay, Peru, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, São Tomé and Príncipe, Seychelles, Sierra Leone, Suriname, Saudi Arabia, Senegal, Somalia, Sudan, Eswatini, Tanzania, Thailand, Togo, Turkey, Trinidad and Tobago, Tunisia, Uganda, Uruguay, Venezuela, Vietnam, Zambia, Zimbabwe, Cabo Verde Once all the required documents have been submitted in full and have been signed by everyone, we will make the payment no later than within 30 calendar days after the date on which the grant agreement has been signed by all three parties. Important! At the beginning of the year, during the summer period, and at the end of the year, obtaining the University’s signatures may take longer. Please take this into account when submitting your application. Our suggestion: Dr. Walter Application management and application-related communication: My Semmelweis
How many times can I participate in the Pannónia Scholarship Programme?
What requirements must staff members meet?
When should the application be submitted?
Interruption of mobility – what does it mean and what happens in such cases?
Staff grant amounts
I. country group II. country group III. country group
1-15. days: 70 000 Ft/day 1-15. days: 60 000 Ft/day 1-15. days: 50 000 Ft/day
16-30. days: 46 200 Ft/day 16-30. days: 39 600 Ft/day 16-30. days: 33 000 Ft/day
from the 31st day 23 100 Ft/ day from the 31st day 19 800 Ft/ day from the 31st day 16 500 Ft/ day
Where is the scholarship paid to for staffs?
Subsistence support for travel days (not granted automatically)
If you request it in your application, it may be approved in advance; however, it will only be considered final (this is determined during the verification of the closing documents after you return home) if your travel complied with the rules below and you can prove it with a ticket and/or boarding pass that shows both the departure date and the return date. If the outbound and return travel dates match the dates specified in the contract, you have to repay the travel support.
The dates of outbound and return travel must not coincide with the actual mobility dates recorded in the contract (see example below). We provide support for travel days only if the outbound journey starts no more than 2 days before the start of the mobility, and the return journey ends no more than 2 days after the end of the mobility. Please also keep in mind the number of days that can be funded under our internal regulations. If the trip is longer than the eligible funding period, we can provide funding for one travel day only. This can be used either for the outbound journey or for the return journey, in line with the applicable rules, but not for both.
Actual mobility period recorded in the contract: 07/14–07/18
Travel-day support is granted if, for example:
Country Groups
I. Country Group
II. Country Group
III. Country Group
When will I receive the grant?
What insurance must be arranged before departure?
Our communication channel
For further information: pannonia@semmelwei.hu
Application Procedure
The documents required for the application must be submitted in full, duly completed, and in the appropriate format. Applications with incomplete or incorrectly completed documentation will be automatically rejected.
Please also note that signed copies of all listed documents must be available prior to departure.
First application round: 1 November 2026 – 20 December 2026 (Applications can only be submitted during this period. Applications submitted outside this period will not be accepted.)
Mobility period: 1 February 2027 – 30 April 2027 – The mobility must take place within this period.
Second application round: 1 February 2027 – 31 March 2027 (Applications can only be submitted during this period. Applications submitted outside this period will not be accepted.)
Mobility period: 1 May 2027 – 31 August 2027 – The mobility must take place within this period.
The third application round will only be announced if sufficient funding is available. Therefore, the third application round is not guaranteed to take place. Please check our website for the latest information on available application opportunities.
Third application round: 1 May 2027 – 30 June 2027 (Applications can only be submitted during this period. Applications submitted outside this period will not be accepted.)
Mobility period: 1 September 2027 – 31 January 2028 – The mobility must take place within this period. For this application round, please note that participants must return home no later than 31 January 2028.
How should staff members submit their application?
Applications must be submitted through My Semmelweis, under the Pannónia Scholarship Programme section. After selecting the appropriate application type, complete all fields as required and upload the necessary documents. At the top of the form, leave the “Submission status” set to “Application submitted”. Throughout the application process, all communication will take place through My Semmelweis within the relevant application form, including requests for missing documents, status updates, and other notifications.
Important
- The application must always be submitted by the applicant using their own email address, so they can receive notifications and messages from the colleagues handling the application in My Semmelweis.
- If you are applying for more than one mobility period, a separate application form must be submitted for each mobility.
- If the form is returned to the applicant for changes or additional information, the “Submission status” must be updated again before resubmitting it. This lets us know that the applicant has completed the requested changes.
What documents need to be attached when you apply for staff training mobility?
I. Staff Mobility Agreement – draft in Word format
- Read the Guidelines for Completing the Staff Mobility Agreement.
- Discuss the content of the Agreement with the person exercising employer’s rights and with the host institution.
- Once the content is finalised, upload it to your application in Word format. Do not have the document signed before it has been reviewed and approved by the Mobility Office. The signing process may only begin once you have received confirmation from us through My Semmelweis.
Download the Staff Mobility Agreement
II. Application Form and Work Plan – draft in Word format
- Read the Guidelines for Completing the Application Form and Work Plan.
- Discuss the content of the document with your direct leader.
- Once the content is finalised, upload it to your application in Word format. Do not have the document signed before it has been reviewed and approved by the Mobility Office. The signing process may only begin once you have received confirmation from us through My Semmelweis.
Download the Application Form and Work Plan
III. Signed Declaration of Acknowledgement and Acceptance of the Regulations in PDF format
- Read the regulations of the Pannónia Scholarship Programme carefully.
- Complete and sign the declaration, then attach it to your application in PDF format.
Download the Declaration of Acknowledgement and Acceptance of the Regulations
By signing this declaration, you confirm that you have fully familiarised yourself with the regulations of the Pannónia Scholarship Programme and accept all of its provisions. Complaints cannot be accepted if the required procedures have not been followed in accordance with the regulations.
IV. Employer’s certificate / proof of employment – PDF format
An employer’s certificate can be requested from the Directorate General of Human Resources at ugyfel.human@semmelweis.hu.
V. Professional CV with a photograph in PDF format
Assessment of applications, submission of missing documents, appeals
Evaluation – How do I know if my application has been awarded?
If the application status in My Semmelweis changes to “In progress (application approved, mobility may proceed)”, this means that the applicant’s mobility has been approved and can go ahead.
Submission of missing documents (corrections)
Missing documents/corrections may be requested once. You must provide the required documents or corrections within 3 business days of our feedback. If the applicant does not correct the issue, corrects it improperly, or submits it after the deadline, the application will be rejected without further substantive review.
Appeal
The applicant may submit a written objection against the decision within 3 days of receiving the notification of the application decision. The objection may be submitted by email to the International Mobility Office. The objection must include the information necessary to identify the application concerned, as well as the measure being contested.
The International Mobility Office must respond to the appeal within 5 working days.
If the applicant ultimately does not take part in the awarded mobility
If a successful applicant ultimately does not wish to participate in the programme, they must notify the International Mobility Office in writing without delay. In this case, the application decision regarding that student becomes void.
Steps to take after a successful application
Signing the grant agreement
Steps:
- Our office will complete the sections that apply to us.
- We will then send the contract to the applicant in Word format for completion, provided that all the documents mentioned above are complete and duly signed. The applicant only needs to fill in the sections highlighted in blue.
- Once the applicant has completed the contract, they should send it back to us in Word format so that we can continue the administrative process.
- After we have finalised the contract, we will inform the applicant that it is ready to be signed. The contract can be signed in two ways: either in person, with a handwritten signature, or electronically. In the case of electronic signing, only an official, certified application may be used, such as DÁP.
Important! If the applicant is unable to sign the contract in person, they must prepare a power of attorney and submit the original copy to us, as it must be attached to the contract. This is in accordance with Act CXXX of 2016 on the Code of Civil Procedure.
When signing by power of attorney, please pay particular attention to the following legal and formal requirements:
- The document may be signed either by hand or by certified electronic means, for example by using the DÁP application. However, it is important to note that if the document is signed electronically by any of the parties, all other parties must also sign it electronically. Handwritten and electronic signatures may not be used together within the same document; the method of signing must be the same for all parties.
- In the case of a handwritten signature: The power of attorney must be signed by the issuer by hand, and the signature must be authenticated either by two witnesses, or by a judge, notary public, attorney-at-law, chamber legal counsel, or the representative of a legal entity, in accordance with the applicable rules.
- In the case of an electronic signature: The signatures of two witnesses or of the above-mentioned representative(s) are not required, as the electronic signature provides full evidentiary value. In this case, the power of attorney must be signed by both the principal and the authorised representative.
- The power of attorney must be valid, meaning that it must be made in writing, all required signatures must appear on the document, and the signatories must be identifiable, for example by name, address, date/place of birth, or company details.
- The content of the power of attorney must be clear and specific. It must precisely define the scope of authorisation. We would also like to draw attention to the prohibition of exceeding the granted authority: the authorised representative may not sign beyond the scope and powers set out in the power of attorney.
- Method of signing the authorised document(s): It is important that the authorised representative does not sign in their own name, but clearly indicates their representative capacity at the time of signing.
When will I receive the grant?
Once all the required documents have been submitted in full and have been signed by everyone, we will make the payment no later than within 30 calendar days after the date on which the grant agreement has been signed by all three parties.
Important! At the beginning of the year, during the summer period, and at the end of the year, obtaining the University’s signatures may take longer. Please take this into account when submitting your application.
Mobility Closure
Certificate of Attendance for Staff
This document confirms the duration of your mobility.
- The dates must match the dates stated in your grant agreement.
- The document must be completed by the host institution.
- Submission deadline: within 15 days of the end date stated in the agreement.
Download the Staff Certificate of Attendance
In the case of a conference:
It is not mandatory to complete this; we also accept the document issued to you by the conference organisers.
Important!
If the dates on the certificate differ from those stated in the grant agreement, you may be required to repay part or all of the scholarship.
Preparing the staff report
- The report must be prepared in line with our guidelines.
- Submission deadline: within 15 days of the end date stated in the agreement.
- You may include photos, but they should not replace or reduce the required written content.
- The report must be signed by your direct leader at Semmelweis University.
- Please submit the report in PDF format.
Download the Guidelines for Preparing the Staff Mobility Report
Travel documents
You only need to submit these if you requested support for one or more travel days.
- Please send train tickets, boarding passes, flight tickets, etc. An invoice is not required. We only need to verify the dates to check whether your travel complied with the rules and whether you are eligible for the requested support.
- Submission deadline: within 15 days after your return.
- If you travel by private car, you must complete and submit the document shown below.
Download the Criminal Law Declaration form.
In the case of incomplete documents
If the documentation is incomplete, the applicant will be required to repay the grant.
If the delay occurs due to reasons beyond the applicant’s control, this must be reported in writing to the Mobility Office.
Authority of the Mobility Department – Post-Implementation Review
The Mobility Department shall be entitled to conduct a comprehensive review of mobility activities implemented under the Pannónia Scholarship Programme for a period of five years following the acceptance of the final mobility documentation, including, in particular, the application documentation, financial settlement, and the lawfulness of the determination, use and, where applicable, correction of the grant. If any deficiency, irregularity or administrative error is identified during such review, the applicant shall be required to comply with the measures prescribed by the Mobility Department, including any repayment or other financial obligations, even where the applicant is not responsible for the occurrence of the deficiency, irregularity or administrative error.
We hope you had a great time and gained lifelong experiences and memories! 💙