The Pannonia Scholarship Program’s research mobility is designed to support the international research mobility of institutional staff who, during their time abroad, acquire experiences and best practices that can be utilized for the benefit of the entire institution. The program’s key objectives include fostering the academic advancement of researchers and strengthening international research collaborations.
Application Requirements
Applications can be submitted continuously in accordance with the institution’s specified conditions, until the available funding is exhausted.
Eligibility Criteria:
- The applicant must be a Hungarian citizen (or hold a permanent residence permit or refugee status in Hungary).
- Must be employed full-time or part-time by Semmelweis University.
- Must be actively engaged in research, teaching, or scientific work at Semmelweis University.
- Mobility must be supported by the applicant’s direct supervisor.
- The planned mobility activities must align with the university’s internationalization strategy.
- The applicant must possess the required language skills for participation in the program.
- The proposed program in the application must align with the goals of the organizational unit and the university leadership.
- The applicant is responsible for arranging accommodation abroad and organizing their travel to and from the destination.
- Mobility activities must take place between 1 June 2024 and 31 August 2026.
- The application must meet the conditions outlined in the current Implementation Guidelines of the Pannonia Scholarship Program.
Mobility Destinations
The Pannonia Scholarship Program offers opportunities for travel not only within Europe but to nearly any country worldwide, including Asia, the Americas, and even Africa! Host institutions can include not only higher education institutions but also companies and enterprises in the participating countries.
Student mobility grants
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STUDENT MOBILITY GRANTS |
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|---|---|---|---|---|
| Long-term (month) | Short-term (day) | Short-term in the case of doctoral training (day) | Excellence Programme (month) | |
| 1st group | 400 000 HUF | Day 1-10: 30 000 HUF Day 11-20: 20 000 HUF Day 21-30: 10 000 HUF |
Day 1-10: 35 000 HUF Day 11-20: 25 000 HUF Day 21-30: 15 000 HUF |
500 000 HUF |
| 2nd group | 375 000 HUF | Day1-10: 27 500 HUF Day 11-20: 17 500 HUF Day 21-30: 7 500 HUF |
Day 1-10: 32 500 HUF Day 11-20: 22 500 HUF Day 21-30: 12 500 HUF |
475 000 HUF |
| 3rd group | 350 000 HUF | Day 1-10: 25 000 HUF Day 11-20: 15 000 HUF Day 21-30: 5 000 HUF |
Day 1-10: 30 000 HUF Day 11-20: 20 000 HUF Day 21-30: 10 000 HUF |
450 000 HUF |
Bachelor’s, master’s, one-tier master’s and non-degree programmes
- Tuition-free education – exemption from the payment of tuition fee
- Monthly stipend – non-degree, bachelor’s, master’s and one-tier master’s level: monthly amount of HUF 43,700 contribution to the living expenses in Hungary, for 12 months a year, until the completion of studies
- Accommodation contribution – free dormitory place (depending on the free capacities of the dormitories*) or a contribution of HUF 40,000/month to accommodation costs for the whole duration of the scholarship period (Please note that if the student does not live in the dormitory, the HUF 40,000/month is a contribution to that rental costs, and in bigger cities – especially in the capital city – this contribution would not cover the full amount of rental costs.)
- Medical insurance – health care services according to the relevant Hungarian legislation
*application for dormitory accommodation is to be opened in August (link)
Doctoral programmes
- Tuition-free education – exemption from the payment of tuition fee
- Monthly stipend – doctoral level: according to the current Hungarian legislation, the monthly amount of scholarship is HUF 140,000 (for the first phase of education (4 semesters) and HUF 180,000 for the second phase (4 semesters) – for 12 months a year, until completion of studies.
- Accommodation contribution – free dormitory place (depending on the free capacities of the dormitories*) or a contribution of HUF 40,000/month to accommodation costs for the whole duration of the scholarship period (Please note that if the student does not live in the dormitory, then the HUF 40,000/month is a contribution to that rental costs, and in bigger cities – especially in the capital city – this contribution would not cover the full amount of rental costs.)
- Medical insurance – health care services according to the relevant Hungarian legislation
*application for dormitory accommodation is to be opened in August
Staff mobility grants
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STAFF MOBILITY GRANTS |
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|---|---|---|
| County group I | County group II | County group III |
| Day 1-15: 70 000 HUF/days Day 16-30: 46 200 HUF/days Day 31-: 23 100 HUF/days |
Day 1-15: 60 000 HUF/days Day 16-30: 39 600 HUF/days Day 31-: 19 800 HUF/days |
Day 1-15: 50 000 HUF/days Day 16-30: 33 000 HUF/days Day 31-: 16 500 HUF/days |
Group I.
Andorra, Australia, Austria, Belgium, Canada, Cook Islands, Denmark, East Timor, Fiji, Faroe Islands, Finland, France, Germany, Hong Kong, Iceland, Ireland, Israel, Japan, Kiribati, Liechtenstein, Luxembourg, Macau, Marshall Islands, Micronesia, Monaco, Nauru, Netherlands, New Zealand, Niue, Norway, Palau, Papua New Guinea, San Marino, Samoa, Singapore, Solomon Islands, South Korea, Sweden, Switzerland, Taiwan, Tonga, Tuvalu, United Kingdom, United States, Vanuatu.
Group II.
Afghanistan, Armenia, Bangladesh, Belarus, Bhutan, Bosnia and Herzegovina, Bulgaria, Cambodia, China, Cyprus, Croatia, Czech Republic, Estonia, Georgia, Greece, Hungary, Iraq, Italy, Kazakhstan, Kyrgyzstan, Kosovo, Laos, Latvia, Lithuania, Malta, Maldives, Moldova, Montenegro, Myanmar, Nepal, North Macedonia, Pakistan, Poland, Portugal, Romania, Russia, Serbia, Slovakia, Slovenia, Spain, Sri Lanka, Syria, Tajikistan, Turkmenistan, Ukraine, Uzbekistan, Yemen.
Group III.
Albania, Algeria, Angola, Antigua and Barbuda, Argentina, Azerbaijan, Bahamas, Bahrain, Barbados, Belize, Benin, Bolivia, Botswana, Brazil, Brunei, Burkina Faso, Burundi, Cabo Verde, Cambodia, Cameroon, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Democratic Republic of the Congo, Costa Rica, Cuba, Cyprus, Djibouti, Dominica, Dominican Republic, East Timor, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Eswatini, Ethiopia, Fiji, Gabon, Gambia, Georgia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hungary, India, Indonesia, Iran, Iraq, Ireland, Israel, Italy, Jamaica, Japan, Jordan, Kazakhstan, Kenya, Kiribati, Kosovo, Kuwait, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Mauritania, Mauritius, Mexico, Micronesia, Moldova, Mongolia, Montenegro, Morocco, Mozambique, Namibia, Nauru, Nepal, Netherlands, Nicaragua, Niger, Nigeria, North Macedonia, Norway, Oman, Pakistan, Palau, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Qatar, Romania, Russia, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, São Tomé and Príncipe, Saudi Arabia, Senegal, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, South Sudan, Spain, Sri Lanka, Sudan, Suriname, Sweden, Switzerland, Syria, Taiwan, Tajikistan, Tanzania, Thailand, Timor-Leste, Togo, Tonga, Trinidad and Tobago, Tunisia, Turkey, Turkmenistan, Uganda, Ukraine, United Arab Emirates, United Kingdom, United States, Uruguay, Uzbekistan, Vanuatu, Venezuela, Vietnam, Yemen, Zambia, Zimbabwe.
Amount of Support
The support for participant mobility involves scholarships provided to participants, which do not necessarily cover all expenses incurred by the travellers. Scholarship recipients are not required to provide a detailed account of the scholarship amounts received.
According to the program regulations, the duration of mobility can be a minimum of 2 days and a maximum of 60 days.
Initially, we can provide funding for the period specified below, even if the actual mobility lasts longer (e.g., 60 days). The remaining days in this case are considered non-funded days. In the application, it is possible to request funding beyond the supported days specified below. This request must be indicated in the application form and justified in detail in the motivation letter. The requests will be evaluated individually based on the justification provided and the available financial resources.
- Within Europe: minimum 2 days, maximum 14 days
- Outside Europe: minimum 2 days, maximum 21 days
Under the general mobility program, participants (faculty and staff) may receive subsistence support for up to 2 additional travel days, subject to institutional approval, in addition to the above-mentioned support period. Subsistence support for travel days can be granted for a maximum of 1 day before the start of the activity and 1 day after the end of the activity. If applied, the range of required documentation must include travel documents verifying the travel dates.
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STAFF MOBILITY GRANTS |
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|---|---|---|---|
| 1st group of countries | 2nd group of countries | 3rd group of countries | |
| Research Mobility | Day 1-15: 70 000 HUF/days Day 16-30: 46 200 HUF/days Day 31-: 23 100 HUF/days |
Day 1-15: 60 000 HUF/days Day 16-30: 39 600 HUF/days Day 31-: 19 800 HUF/days |
Day 1-15: 50 000 HUF/days Day 16-30: 33 000 HUF/days Day 31-: 16 500 HUF/days |
Application and Contract Process
1. Exploring Mobility Opportunities
Each participant is responsible for individually determining the location of mobility and the exact content of professional activities in collaboration with the host institution. This includes selecting the specific host institution, outlining the details of the professional program, and defining the tasks and objectives to be completed. It is essential that the host institution officially confirms its willingness to host and that the planned professional activities align with the objectives of the scholarship program.
2. Contacting the Institutional Coordinator
Contact the International Mobility Office of Semmelweis University at pannonia@semmelweis.hu, providing details about the mobility location and time frame.
3. Pre-Submission Requirements for the Application
Before submitting the application, the applicant must send the following 7 documents to the International Mobility Office (pannonia@semmelweis.hu) for review:
- Employer Certificate/Proof of Employment
- Motivation Letter, detailing the personal, institutional, and university-level benefits of the mobility.
- Professional CV with Photo
- Documentation of Scientific Activities and Research Results, including:
- Number and details of publications: Hungarian and foreign language publications (e.g., Scimago, Hungarian Academy of Science ratings, indexed journals).
- Research activities: previous grants, participation in research groups, scientific degrees (PhD, habilitation).
- Memberships and Awards: professional and scientific scholarships, honours.
- Conference participation: international and domestic events.
- Note: Most of this data is available in the MTMT and OKTÉR databases. The Central Library authenticates MTMT data, and OKTÉR data can be supplemented with new results that must be authenticated by the applicant and their direct supervisor.
- Work and Research Plan (Research Agreement), prepared in English, agreed upon with the direct workplace supervisor and the host institution.
- The plan must detail the purpose of the mobility, planned activities, expected results, and the international significance of the research.
- At this stage, the document should not be signed.
- Application Form, including:
- Details of the research plan, specifying the purpose of the mobility, planned activities, expected outcomes, and international relevance of the research. (Application form)
- This document should not be signed at this stage.
- Signed Support Statement from the primary employer authority, who acts based on the recommendation of the secondary employer authority.
- The primary employer authority is the person at the highest level responsible for employment decisions within the organization, e.g. the head of the institution.
4. Submission of the Application
After review, the following application materials must be sent via email to the institutional coordinator:
- The work plan (RESEARCH AGREEMENT), signed and stamped by the workplace supervisor, the applicant, and the host institution.
- The application form, signed by the workplace supervisor and the applicant.
IMPORTANT!
Applications will only be considered valid if the application form is fully completed, and the work and research plan has been approved by the host institution.
5. Evaluation of the Application
Once the complete application materials have been submitted via email, the evaluation process will take place within 10 working days.
6. Grant Agreement Signing
After the evaluation, the applicant will receive the Grant Agreement from the International Mobility Office. The completed agreement must be returned to the International Mobility Office for verification.
Following the approval of the Grant Agreement, the applicant must submit the following original documents to the International Mobility Office:
- Original copy of the proof of employment
- Completed application form with all necessary signatures
- Research Agreement with original signatures of the applicant and their workplace supervisor
- Signed Grant Agreement in 2 copies
7. Grant Disbursement
The transfer of the grant will take 3–4 weeks after the agreement has been signed by all three parties. The amount will be transferred in Hungarian Forints. In the case of unrealized mobility, the received grant must be returned in Hungarian Forints to the university bank account specified by the institutional coordinator.
Closure of Mobility
1. Certificate Submission
The completed, signed, and stamped Certificate of Attendance must be submitted to the International Mobility Office.
2. Reporting Obligations
- Survey Completion:
A link to the program evaluation survey will be sent via email. The survey must be completed within 30 days of receiving the email. - Individual Report:
Within 30 days after the end of the mobility period, an individual written and photographic report, signed by the participant, must be submitted as an email attachment to pannonia@semmelweis.hu. The report should include:- The impact of the mobility on the individual, the institute, and the institution as a whole.
- How the knowledge gained during mobility will be shared within the institution.
- Research Report:
Following the completion of the mobility period, the participant is required to prepare a research report detailing the activities undertaken and the results achieved during the mobility period. This report must be signed by the individual who authorized the support statement.
The signed research report must be sent to pannonia@semmelweis.hu no later than 30 days after the end of the mobility period.