Semmelweis University Organizational and Operational Regulations
– Part III. Student Standards –
Chapter III.2. Study and Examination Regulations
8. RECORDS OF ACADEMIC PERFORMANCE
Article 43 [Recording Academic Assessment Results and their Indicators]
(1) Students’ academic results shall be recorded in NEPTUN. Once the examinations are completed, the results of both oral and non-oral examinations will appear in the electronic record system under “Fulfillment Page”, and NEPTUN will automatically send notifications about these results.
(2) Teachers shall record grades in the NEPTUN, on a pre-printed examination record form, and on a student copy for those students who request to have their own copy filled and signed, and authenticate these documents with their signature. If a student has their own copy of the examination record form printed by them and signed by the teacher, they can verify whether the grade recorded in NEPTUN is the same as the grade specified on their pre-printed examination record. If the student does not have this record and finds discrepancy they may verify the grade by comparing the examination record form (pre-printed, completed and signed by the examiner) with the automatic notification received from NEPTUN.
(3) Any subsequent verification for written examination results can be done based on the graded term paper or coursework, which shall contain the the signature of the examiner.
(4) If the result of an examination was incorrectly recorded in NEPTUN, the student concerned may ask the course teacher or the head of the educational-research unit to make the necessary corrections by the end of the examination period. The teacher shall verify the student’s complaint within 5 working days and make any necessary corrections. Any such requests received after the examination period shall be submitted by the teacher, with their correction proposals, to the Head of the Dean’s Office via the electronic mail system.
(5) Students may object in writing, against their assessment results recorded in NEPTUN within 14 days after the end of the semester. The objection shall be submitted to the Registrar’s Office. The objection shall be investigated by the Registrar’s Office under the supervision of the Vice-Dean for education or, in the case of the Faculty of Health and Public Administration, by the Dean who shall decide on any possible correction within 5 working days of objection receipt. The student shall be notified on the result of the investigation within the same time limit via the student information system. The student may appeal the examination results within 15 days after notification, by submitting their complaint addressed to the Review Committee through the Registrar’s Office.
(6) Results of the previous semester shall be finalized and closed in NEPTUN by the end of the second week of each study period.
(7) One transcript (i.e. an exact copy of the student’s complete, permanent academic record printed from NEPTUN) can be requested by the student in each semester free of charge.