Semmelweis University Organizational and Operational Regulations
– Part III. Student Standards –
Chapter III.2. Study and Examination Regulations
8. RECORDS OF ACADEMIC PERFORMANCE
Article 42 [Publicity of Academic Assessment Results]
(1) During the study period,
- if possible, levelling test results shall be communicated prior to the study activity for which the assessment was made;
- the results of partial study assessments carried out pursuant to points a) or d) of Article 27(5) shall be communicated immediately after the activity was assessed; if the assessment was carried out in accordance with points b) or c) of Article 27(5), the result of the partial study assessment shall be communicated within seven days after the rated activity was performed or the student work to be evaluated was submitted; and published in MOODLE in a way as to avoid disclosure to third parties.
(2) The results of written (partial) examinations and written parts of comprehensive examinations shall be communicated directly to the student assessed, recorded in NEPTUN or in MOODLE before the end of the second working day following the examination, or in the case of a written test with short essays included, until the end of the fourth working day following the examination, in a way to avoid disclosure to any third party.
(3) Results of oral or practical (partial) examinations and the results of oral or practical parts of comprehensive examinations taken in the examination period shall be communicated to the student immediately after assessment. Oral or practical partial examination results may also be recorded in NEPTUN after immediate notification.
(4) At least 24 hours shall pass between the publication of study assessment results and the commencement of any associated retake assessment.
(5) Retaken or upgraded written study assessment documents, after correction and grading, shall be kept accessible for one week after the examination. Students may submit their complaints/objections to the teacher, examiner, course coordinator or, in exceptional cases, to the head of the educational before the last day of the examination period. In the event of a miscalculation or misevaluation, the teacher shall correct the objected grade.
(6) The teacher or examiner shall provide the access stipulated under paragraph (5) at occasions announced in advance. The date of access shall be determined in a way to provide at least 24 hours before the beginning of the retake assessment.
(7) If the teacher missed to act in accordance with paragraphs (4) and (6) of this Article, the Dean may oblige the teacher to announce another opportunity for examination.
(8) During the access provided under paragraph (5):
- the student shall be allowed, without any specific request, to view the correction and evaluation guide for the given study assessment, compare it with the contents of their written work and the evaluation given by the teacher, and take notes about their coursework or term paper.
- the teacher shall provide detailed answers to the questions asked by the student on professional, correctional, and evaluation issues related to their study assessment
(9) In order to enforce the provisions of paragraph (8), the student may request an action by the head of the educational-research unit or the Vice-Dean for education, or, at the Faculty of Health and Public Administration, that of the head of the educational-research unit responsible for education.
(10) After the assessment process is completed, the educational-research unit may publish the Answer Key and Evaluation Guide on its website.
(11) Study assessment results, including term grades, end-term examination and comprehensive examination grades, as well as signature entries are confidential personal data. Such data shall only be transmitted in special cases and to specific persons specified in these Regulations, and in cases and to persons defined in the relevant legislation. For any reasons or to any persons not covered by these Regulations or by law, these data shall not be transmitted or disclosed.
(12) The course coordinator shall ensure that when communicating the results, students are not allowed to know each other’s names or NEPTUN identifiers together with the results. In the case of mid-term tests or partial assessment reasults, lecturers are encouraged to provide anonymous statistics on the grades obtained to the students taking the test, and for written tests, the MOODLE system is recommended, which can make these statistics automatically available.