Semmelweis University Organizational and Operational Regulations
– Part III. Student Standards –
Chapter III.2. Study and Examination Regulations

8. RECORDS OF ACADEMIC PERFORMANCE

Article 40 [Recording Academic Results]

(1) Any documents produced by the students during their study as well as any assessments of students’ work shall be managed by the educational-research unit responsible for teaching the given subject. However, the Dean may decide to have these records managed at faculty level.

(2) Paper-based documents (classroom tests, homework, written reports, etc.) of assessment carried out during a study period or an extended study period can be returned to the relevant student after assessment, or shall be archived by the course coordinator.

(3) Assessment documentation (examination records, assessment result summaries and other records) recorded during the study period and make up periods shall be kept in accordance with the requirements of the Document Management Policy.

(4) After their evaluation, any documents recorded during the examination period (e.g. term papers, coursework) and related to examinations (including comprehensive examinations) shall be kept by the course coordinator.

(5) Documents recorded in the examination period and related to student assessment (e.g. examination or comprehensive examination records) shall be kept in accordance with the requirements of the Document Management Policy.

(6) Any documents specified in paragraphs (2) and (4), except for those returned to a relevant student after assessment, shall be destroyed within one month from the commencement of the next semester, with the following exceptions:

  1. if these documents are necessary until the end of the last semester when the subject is taught in order to track student progress
  2. unless there is a procedure under way which may affect the outcome of the relevant examination. In the latter case, the documents specified in paragraphs (2) and (4) shall be destroyed within one month after the final decision regarding the specific case has been issued.

(7) The expiry date specified in paragraph (6) does not apply to examination records. When keeping records and sorting documentation, document destruction shall be carried out in a way that prevents the identification of document authors.