Semmelweis University Organizational and Operational Regulations
– Part III. Student Standards –
Chapter III.2. Study and Examination Regulations

8. Records of Academic Performance

Article 39 [Records of Academic Performance]

(1) The term grade (if it is a grade obtained during the study period as results of partial assessments, practical work or tests on theoretical knowledge) shall be recorded in the NEPTUN by the course instructor, the course coordinator, a registrar or an academic administrator of the educational-research unit no later than the end of the first week of the examination period of the relevant semester. The date of entry of a grade obtained in this way is the date of acquisition. For courses taught in a block schedule to Year 4 and 5 students of Medicine, the registration of grades is carried out according to the timetable laid down in the Dean’s instructions for the relevant semester.

(2) In any given semester, students may only have one term grade recorded for each course, any grade obtained by retake or upgrading retake overrides the previous grade.

(3) Signatures for courses requiring examinations shall be recorded in NEPTUN no later than the end of the first week of the examination period by the course instructor, the course coordinator, a registrar or an academic administrator of the educational-research unit. The date of the signature entry is the date of acquisition.

(4) A student may only have one signature entry in a given semester for each course requiring examination. Any signature entry obtained or modified following a retake or upgrading retake will override the previous entry.

(5) After concluding the result of an examination (end-term examination or comprehensive examination), but no later than the end of the next working day, the examiner shall record the grade in NEPTUN, based on the examination record or comprehensive examination record. In the case of a combined examination (comprehensive examination), the entry shall be made at the examination occasion at which the grade was concluded.

(6) If the student has not taken any (comprehensive) examinations of a subject in the given semester, no grade shall be recorded in NEPTUN.

(7) Any grade, mark or academic result obtained during a study period or at any examination, including the results of any tests or assessments other than a diagnostic or leveling test, offered grades, partial examination grades, as well as the evaluation of any partial written examination or examination session yielding no specific grade on their own, shall be communicated to the student confidentially, in person or in any other way, so that it is not disclosed to a third party.