Semmelweis University Organizational and Operational Regulations
– Part III. Student Standards –
Chapter III.2. Study and Examination Regulations
5. Provisions Concerning Student Legal Status
Article 20 [Visiting Student Legal Status]
(1) The university shall consent to the student taking courses as a visiting student at another higher education institution, either in Hungary or abroad if the host institution allows the student to do so. If the student studies in a training of a Hungarian higher education institution in a program partially or fully funded by the Hungarian state, the student may establish a visiting student legal status in accordance with the regulations applicable to students who study in a training that is partially or fully funded by the Hungarian state; and if the student takes part in a self-financed training program, then the student may establish a student legal status in accordance with the regulations applicable to students who study in a self-financed training program.
(2) The procedure for applications for partial training organized by the university is regulated by the Regulation regarding university partial training.
(3) In the framework of a scholarship, the student may participate in partial training courses at a university abroad if they sign a study contract both with the university and the host institution. This study contract shall be submitted by the student to the Registrar’s Office of the relevant faculty within 15 working days after the end of the course registration period in the host institution.
(4) If a student of the university individually organizes to attend partial training, then it has to be allowed by a decision of the Studies and Examinations Committee, and this committee takes the preliminary credit transfer decision of the Credit Transfer Committee into consideration (if such a preliminary decision is available). The student is obliged to submit the permit of admittance issued by the host institution to the Registrar’s Office within 8 days of receiving and the Registrar’s Office submits the permit to the Studies and Examinations Committee.
(5) The university may transfer the credits that the student obtained in another higher education institution (while they had a visiting student legal status) under the credit transfer rules. The student shall show a credit certificate or an equivalent certificate (e.g. transcript) issued by the host institution to prove that they have obtained the credits.
(6) A student who is taking courses at a higher education institution abroad that has concluded a cooperation agreement with the University – according to the Learning Agreement – has concluded a study contract before departure which includes the credits to obtain at the host institution, may apply through a preliminary credit transfer procedure for the complete transfer of all credits that they will obtain by completing the courses at the host insitution. In such a case, the credit transfer procedure shall be done before the beginning of the student’s participation in a partial training abroad and is not revocable.
(7) If a university student has obtained a visiting student legal status and thus successfully taken examinations, then these examinations are treated by the university as if they were taken by the student at the university. The university then has to follow a preliminary or regular credit transfer procedure in order to make sure that the student meets the curriculum requirements. When a student has passed an examination at another institution, the subject is recorded by the Registrar’s Office of the university in NEPTUN as a so-called recognized subject. The student has to submit the certificate of the subjects obtained in the partial training courses to the Registrar’s Office by the 14th of March (if the student completed the subjects at another institution in the fall semester) or by the 14th of September (if the student completed the subjects at another institution in the spring semester). If the student fails to meet the deadline given above, then they can have the results of the subjects – that they completed in the framework of the visiting student legal status – accepted by the university in the following spring semester (if the student completed the subjects in the fall semester), or in the next fall semester (if the student completed the subjects in the spring semester).
(8) If a students wishes to establish a visiting student legal status, they shall submit an application. The application shall be submitted no later than the day the student registers for the semester either in NEPTUN or on paper at the relevant faculty of the university whose courses the applicant wishes to take. This period may be extended up to the end of the third week of the study period for international students.
(9) The acceptance of the application is decided by the Studies and Examinations Committee within eight days of receiving the application. The decision shall include information about the following: the form of training fee reimbursement of the visiting student, the amount of any self-financed fees to be paid by the student and the method and deadline of the payment.
(10) The Registrar’s Office registers the visiting student for those courses in NEPTUN that are enabled by the permission regarding their visiting student legal status.
(11) The Registrar’s Office issues a certificate of the student’s academic achievement of the given semester in the framework of the visiting student legal status, accompanied by a credit certificate per training/completed course.
(12) The issued certificate shall include the following:
- student identification data (name, birthname, place and date of birth, student ID number),
- title, description, form of study, identifying number, credit value and earned grade of the completed course,
- the school year and the semester of the course,
- the duration of studies (first and last days of the visiting student legal status) and the period of funding,
- the serial number and the date of the certificate;
- the signature and stamp of the certifying body.